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Apprentice Business Administrator at City View Medical Practice Leads Medical Practice

This vacancy is to join other health care professionals who deliver vital services to patients who are on the journey of improving or maintaining their health. You will need to demonstrate a positive and professional impression by delivering customer service and administration to patients and customer alike

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Closing date: 01 Feb 2022

Apprenticeship summary

  • Weekly wage

    £170.94 to £329.67

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates
  • Working week

    Monday to Thursday 9am – 5pm and Friday 9am – 4.30pm. Shifts TBC.

    Total hours per week: 37.00

  • Expected duration

    21 months

  • Possible start date

    02 Feb 2022

  • Date posted

    27 Aug 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001758384

  • Positions

    1 available

Every GP Practice needs an efficient team of administrators /receptionists who can ensure that every patients experience is a positive one! This is an exciting opportunity to start your career in the Health Care Sector as an Apprentice Business Administrator. If you want to play an integral part Primary Care at the City View Medical Practice, then come and join us!

Job Responsibilities:-

To provide support to the administration team / Management Team including tasks such as:

  • Placing job adverts
  • Arranging shortlisting
  • Arranging interviews
  • Requesting references
  • Ensuring that HR files contain all pertinent information
  • Monitoring of mandatory training and appraisals
  • DBS checks
  • Clinical registrations
  • Document retention schedule
  • Preparation of induction packs
  • Logins to all necessary systems
  • Arranging exit details
  • Removal from all systems
  • Arranging training including TARGET
  • Holiday requests
  • Patient surveys for GPs
  • Recall letters and assistance with recall plan
  • Stock ordering
  • Complaints acknowledgement letters and updating of spreadsheet
  • DNA letters
  • Preparing work for QOF/QIS champions to complete
  • Maximising MJOG (messaging service)
  • Scan and file correspondence
  • Shred confidential correspondence in accordance with practice protocol
  • Use clinical system to identify patients requiring annual checks, and send invitations
  • Answer telephone calls and either deal with the query or pass on to the appropriate person
  • Initiate calls to resolve outstanding actions

Job Responsibilities Reception:

To provide patients with an efficient and effective telephone-based reception service which includes:

  • Making patient appointments (same day, routine, and cancellations)
  • Allocation of triage appointments
  • Giving routine test results
  • Taking home visit requests
  • Passing emergency calls i.e. chest pain/stroke to duty doctor
  • General enquiries
  • Resolving issues
  • Complaint management and resolution
  • Prescription queries
  • Appointment and clinic changes
  • To complete all associated administration in an accurate and timely manner
  • To provide outstanding customer care always, both internally and externally
  • To have a thorough knowledge of all Practice procedures
  • To work in accordance with written protocols

Requirements and prospects

Desired skills

  • Good interpersonal skills – Positive engagement, building relationships, questioning, and listening skills
  • Good written and verbal communication skills
  • Problem-solving skills
  • Good IT Skills

Personal qualities

  • Task driven
  • Confident
  • Attention to detail
  • Hard working
  • Articulate and willing to work in a team
  • Personal motivation
  • Demonstration of patience, empathy, and when dealing with conflict

Desired qualifications

  • GCSE or equivalents at grade 4/C or above in maths and English desired but not essential

Future prospects

  • Having gained a year’s worth of work experience and a qualification as a Business Administrator, you would be able to work as an Administrator in the Primary Care sector or in another similar setting

Things to consider

  • Can you get there within a reasonable time and cost?
  • Have you got the skills and qualities to deal with patients and communicate effectively?
  • Please note these dates should be used as a guideline only, should the right applicant be found the vacancy may close early
  • The Apprenticeship National Minimum Wage guide (ANMW): https://www.gov.uk/national-minimum-wage-rates

About the employer

This is a busy GP Practice serving the local community of Beeston. Providing healthcare and preventative treatments. Ensuring each patient individual needs and experience are our first consideration and at the heart of everything that we do.

Employer

Leads Medical Practice

Address

2nd Floor

123

Cemetery Road

Leeds

LS11 8LH

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Training

Training provider

JAG Training

Applications for this apprenticeship are being processed by JAG Training

  • Business Administrator Level 3 Apprenticeship Standard

You will have on the job training within the organisation and have an assigned Assessor who will provide you with additional training sessions and assessments to gain the Business Administrator Qualification. You will have an eportfolio to work through and gather evidence during your role as a Business Administrator at the City View Medical Practice.

Business Level 3 Qualification includes the following modules;

  • Principles of business administration
  • Personal and professional development       
  • Managing performance         
  • Your organisation       
  • Communication in a business environment
  • Project management 
  • ICT for business

The apprentice will be able to pick from the following units:

  • Providing services in an administrative environment 
  • Legal administration 
  • Medical administration 
  • Social media for business  
  • Marketing and sales  
  • Human resources environment         
  • Providing administration in the educational environment

Delivery:

This apprenticeship is delivered in the workplace. The apprentice gains the knowledge, skills, and experience for providing customer service including face-to-face, telephone, digital and written communications.

The apprenticeship training is tailored to the needs of the individual employer and is delivered by highly qualified and technically competent Assessor Trainers. The programme is a blended combination of on the job learning plus off the job, e-learning content, and professional discussions.

Additional training may be included such as short courses in speaking and listening skills or giving presentations as appropriate.

If the candidate has not achieved a GSCE at grade C/4 in English and maths, then they will also be required to pass: 

  • Functional Skills Level 1/2

This qualification is assessed at the end point and is broken down into apprentice showcase, professional discussion, and observation.

Apprenticeship standard

Business administrator

Level 3 (A level)


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