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Trainee Office Administrator – Trade Marks Apprentice Branded

Office duties concerned with the formalities and administration and marketing of a busy trademarks and designs practice and the management of all manual and computer records and data – under supervision.

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Closing date: today

Apprenticeship summary

  • Weekly wage


  • Working week

    Monday to Friday 9am to 5.30pm.

    Total hours per week: 37.50

  • Expected duration

    21 months

  • Possible start date

    30 Nov 2021

  • Date posted

    25 Aug 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Duties may include:

  • Handling routine correspondence and preparing and monitoring filing instructions, under supervision
  • Proof reading trade mark advertisements and arrange any necessary corrections, under supervision
  • Administering watch service entries and corresponding actions, under supervision
  • Assisting with invoicing and book keeping. Accounts support and assisting with credit control, under supervision
  • Handling miscellaneous office duties including typing, scanning, publicity and responding to telephone calls / faxes
  • Greeting clients and front of house support
  • Maintaining files, records, spreadsheets, databases, diary, library and reference information. General errands
  • IT Support and liaison; updating of website, under supervision
  • P.A. duties to business owner e.g. managing diary, booking meetings, arranging transport, errands etc.

Requirements and prospects

Desired skills

  • Interest in brands Interest in social media
  • Willing to learn about a specialised area of law (intellectual property)
  • Interest in current affairs
  • Good telephone skills
  • Communicates clearly and competently at all levels including written (able to spell) and oral (face to face and telephone)
  • Have attention to detail
  • Good computer skills with Microsoft Office experience
  • Good typing skills

Personal qualities

  • Able to work under pressure
  • One or more foreign languages
  • Able to plan and organise
  • Will follow tasks through to completion
  • Follows work place policies, procedures, practices and systems
  • Able to work independently and with a supervisor
  • Not be afraid to ask questions when in doubt

Desired qualifications

Business Administration Apprenticeship Level 2 or equivalent, or experience in industry at a senior position. GCSE grade 4/C in maths and English or Functional skills at Level 2. An interest in the area of study.

The employer may also have their own specific selection criteria in addition to York College entry requirements: It is recommended that applicants should have a minimum of 5 GCSEs or equivalent incl. maths & English grade 5/B or above and preferably educated up to A-Level or equivalent standard.

Future prospects

Opportunities for work once completing the qualification (but not guaranteed).

Things to consider

Note location is on Clifton Moor. There is a regular bus route with a bus stop nearby. Very limited space for car parking.

Initially you will be contacted by York College to confirm your commitment and suitability for the role. If we are unable to contact you, you will not be considered for the position.

Please note that from 1st April 2021 the National Minimum wage is £4.30 per hour for an apprentice.  This applies to 16-18 year old apprentices and those aged over 19 in the first year of their apprenticeship. For all other apprentices the National minimum wage appropriate for their age applies. The minimum wage for Apprentices applies to time spent on the job and time spent training.

About the employer

BRANDED! are a firm of Trade Mark Attorneys.

BRANDED! can help with:

  • Selecting, searching and protecting trademarks
  • Linguistic checks
  • Licensing
  • Opposing conflicting trademarks
  • Registered designs and related legal issues
  • Copyright
  • Licensing, Good Use Guides, Exit planning and much more
  • Patents (through consultants)

We have a global clientele as well as strong links with attorneys in countries around the world.




Centurion Office Park Unit 3a

Tribune Way


YO30 4RY

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Training provider


Applications for this apprenticeship are being processed by York College


Business Partnerships 01904770368

  • Level 3 Business Administrator Apprenticeship Standard
  • Functional skills in maths and English at Level 2 or equivalent if not already achieved

The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers, with a focus on adding value. The Business Administrator is expected to deliver their responsibilities efficiently and with integrity, showing a positive attitude. The role involves demonstrating strong communication skills and adopting a proactive approach to developing skills.

You will study skills in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes and record and analyse data. Examples include MS Office or equivalent packages. Production of accurate records and documents including: emails, letters, files, payments, reports and proposals. Make recommendations for improvements and present solutions to management. Draft correspondence, write reports and develop the ability to review others' work.

Build and maintain positive relationships within their own team and across the organisation. Demonstrate the ability to influence and challenge appropriately. Become a role model to others, developing coaching skills as you gain area knowledge. Take responsibility for initiating and completing tasks, and managing priorities and time in order to successfully meet deadlines. Positively work towards the supervision of colleagues and set a positive example for others in the workplace.

Method of delivery:

Apprentices will typically attend York College on a day release for the duration of the apprenticeship and work with their employer for the remainder of their contracted hours. During their time in College, apprentices will work towards developing their knowledge, skills and behaviours, and at work will consolidate their on-programme learning with the support of their employer. An assessor will visit every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.

How will I be assessed?

Functional skills at Level 2 must be achieved before an apprentice can progress to the End-Point Assessment (EPA) which includes the following areas:

Online Multiple-Choice Test: 50 multiple-choice questions to be completed in 60 minutes under invigilation conditions. The apprentice must pass the test before they progress to the interview and presentation.

Portfolio Interview: The 30-45 minute interview assesses the apprentice’s competence, self-reflection, judgement and understanding of the entire apprenticeship.

Project Presentation: The apprentice delivers a presentation on a project that they have completed or a process that they have improved.

An independent assessor will award an overall grade of Pass/Distinction/Fail.

Apprenticeship standard

Business administrator

Level 3 (A level)

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