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Technical Administration Apprentice GREENERGY INTERNATIONAL LIMITED

Technical Administration Apprentice supports the Central Engineering and Projects team in providing reception, general secretarial and administration services and document management support.

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Closing date: 12 Dec 2021

Apprenticeship summary

  • Weekly wage

    £161.25

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, 8.00am - 4.30pm with 1 hour for lunch

    Total hours per week: 37.50

  • Expected duration

    18 months

  • Possible start date

    01 Jan 2022

  • Date posted

    25 Aug 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001756859

  • Positions

    1 available

To provide a friendly, professional & efficient reception service for all enquiries to include – internal & external visitors, in-person and via electronic communication, for all employees & visitors to the office. To include ensuring a safe, tidy and welcoming reception environment at all times for all employees and visitors.

Duties will include:

  • Provide general secretarial & administrative services to the CEP team: photocopying, document scanning, data inputting, minute taking
  • Complete general office support duties including co-ordinating travel and accommodation arrangements in conjunction with the central travel team, maintaining stationary stock levels, managing mail
  • Document Control – assist the Lead Technical Administrator with SharePoint Document Management System in controlling documentation. Also assist Project Support Officer with document control cover
  • Act as stand-in for all procurement on site under the Oracle system including input of all orders required, managing and receipting in goods including interaction with project managers to ensure delivery has been received, managing troubleshoots in the system, reporting and invoicing
  • To take an active role in assisting in safety audits in the Office
  • Responsibility for site Health & Wellbeing initiatives
  • Act as stand-in for PPE management
  • Act as Deputy Fire warden for the office including fire alarm checks, highlighting any issues and taking action to resolve
  • Assist all sites regarding project processes and administration
  • Work alongside the Lead Technical Administrator to compile and review capital reports, working closely with all Project Managers and Finance teams
  • Act as stand-in for projects outside of the CEP team; working on timesheets, purchase orders, invoices and document control
  • N.B. This list is not exhaustive and additional responsibilities may be undertaken

Requirements and prospects

Desired skills

  • Excellent communication skills both written and oral
  • Able to work efficiently within a team
  • Have the ability to build rapport with people

Personal qualities

  • Hard working
  • Team player

Desired qualifications

  • GCSE grade 4/C in maths and English or Level 1 Functional Skills or equivalent

Future prospects

  • Possible progression to a permanent job role for the right candidate

Things to consider

  • Prior to applying, please ensure you are able to get to and from this workplace within the operating hours  
  • Please be aware as the first part of the process you will be invited into The Grimsby Institute to complete assessments in English, maths and ICT and receive one to one Information, Advice and Guidance with one of the Learner Engagement Team
  • We will be unable to consider your application for any vacancy unless you are able to attend a session

About the employer

Greenergy have expertise in the infrastructure and supply chain to manage movement of fuel from refinery gates anywhere in the world to customer gates.

Employer

GREENERGY INTERNATIONAL LIMITED

Address

Gilbey Road, Venture Business Park Unit D

Grimsby

DN31 2UW

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Training

Training provider

TEC PARTNERSHIP

Applications for this apprenticeship are being processed by Grimsby Institute of Further & Higher Education

Contact

Paula Butterfield 01472311222 myapprenticeship@grimsby.ac.uk

Level 3 Business Administration Standard

Apprenticeship standard

Business administrator

Level 3 (A level)


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