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Business admin apprenticeship BRITTEN PEARS ARTS

Britten Pears Arts have a fantastic unique opportunity for an apprentice to join their team! Do you have an interest in art and music? If so this is the perfect opportunity for you!

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Closing date: 13 Dec 2021

Apprenticeship summary

  • Annual wage

    £16,000.00

  • Working week

    Monday-Friday 9.30 am-5.30 pm with 1-hour lunch break

    Total hours per week: 35.00

  • Expected duration

    18 months

  • Possible start date

    20 Dec 2021

  • Date posted

    17 Aug 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001753052

  • Positions

    1 available

Duties may include:

  • Learn to act as a point of contact for the Music Programme with members of the public, artists and any other stakeholders in a friendly and professional manner
  • Support the arranging of project and activity logistics, including travel (locally, nationally and internationally), accommodation and catering
  • Learn how to engage and liaise with artists & visitors when this is appropriate or necessary, such as ensuring (through planning or in-person involvement) that visitors and artists are welcomed warmly as well as transporting artists between accommodation, performance venues or other scheduled activity using the pool cars
  • Learn how to create resource bookings using our internal systems in an accurate and timely manner (e.g. catering, venues, equipment, pool cars)
  • Learn how to collate artist and participant information to pass on to relevant people, such as arrival times, dietary requirements and accessibility needs
  • Be taught how to write and issue artist and supplier contracts, ensuring accuracy and diligence with sensitive information
  • Learn to administer financial procedures including processing invoices, credit card statements, petty cash
  • Learn how to set up meetings and attend as appropriate, including how to minute, collate and distribute agendas and disseminate information to attendees
  • Learn how to communicate with artists, participants, and other stakeholders, disseminating information via email (direct and mail-outs), phone, online and social media
  • Learn to prepare materials for project activity: including scores and music, participant information, course information packs, concert programs and backstage signage/labels and handouts
  • Can be available to provide hands-on support to the teams if necessary, with guidance and support and to be able to work outside the specified job hours on occasion (time off in lieu will be given where possible)
  • Take on any other role or responsibility commensurate with this job description and assigned by the Senior Administrator

Requirements and prospects

Desired skills

  • Excellent organisational skills
  • Clear and accurate verbal and written communication skills
  • Computer literate – Able to use Microsoft Office applications (Word & Excel)

Personal qualities

  • Able to work efficiently, to meet strict deadlines without compromising attention to detail
  • Able to listen and take directions
  • Enthusiastic, with a positive and proactive attitude and a willingness to learn and develop skills
  • Uses initiative appropriately
  • Empathizes with others, can relate well to people, and build good working relationships
  • Makes a positive contribution to a team – has a “can do” approach to their work

Desired qualifications

GCSEs at grades A*-C/9-4 (or equivalent) in maths and English are desirable, however not essential.

Future prospects

Option for a full-time role but depends on candidate and their performance.

Things to consider

Can you get to and from this location on time on a daily basis?


About the employer

Britten Pears Arts is a pioneering music, arts and heritage charity based on the Suffolk coast at two popular, historic visitor destinations: The Red House and Snape Maltings. We emerged from the creative partnership of Benjamin Britten, one of the greatest composers of the 20th century, and his professional and personal partner, singer Peter Pears.

Britten and Pears shared a progressive vision for music and the arts to be useful. Our founders’ vision inspires all our activities: from work with our local communities to our national leadership roles in the fields of talent development and music for health & wellbeing.

Employer

BRITTEN PEARS ARTS

Address

Snape Maltings Concert Hall

Snape Maltings

Ipswich

IP17 1SP

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Training

Training provider

KEY TRAINING LIMITED

Applications for this apprenticeship are being processed by Key Training Ltd

Contact

Lauren Gulliver 07557347768 lauren.gulliver@keytraining.co.uk

Level 3 Business Administrator apprenticeship standard, which includes:

  • In-house training, to be provided by the employer 
  • Level 2 Functional Skills in maths and English (if required)
  • End-Point Assessment (EPA)

Apprenticeship standard

Business administrator

Level 3 (A level)


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