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Committee & Business Administration Support Apprentice Littlehampton Town Council

To assist and support the Assistant Town Clerk, Community Resources Officer and Administration Team with the provision of a comprehensive service for the Council's Committee processes, including attending evening committee meetings, associated inter-agency groups and officer meetings.

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Closing date: 04 Oct 2021

Apprenticeship summary

  • Weekly wage

    £222.00

  • Working week

    Monday - Thursday 8.30am - 5.00pm, Friday 8.30am - 4.30pm.

    Total hours per week: 37.00

  • Expected duration

    15 months

  • Possible start date

    18 Oct 2021

  • Date posted

    27 Jul 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001743561

  • Positions

    1 available

Key Tasks:

  • To ensure that the Town Council’s meetings are convened and serviced in accordance with statutory requirements and best administrative practice
  • To organise and attend meetings of Member and other bodies and any associated agenda planning and briefing meetings
  • To prepare agendas, reports, minutes and related material to the required quality standards and to ensure that they are distributed promptly and within the prescribed time scale
  • To prepare minutes that give an overview of how the meeting reached its decision and to accurately record the decisions taken
  • To circulate actions, prepare correspondence, reports and monitor the implementation of recommendations and actions arising from meetings
  • To prepare Plan Lists for Committee Agendas and notify Councillors of planning applications weekly. Arrange for Plan Lists and other general items to be displayed on noticeboards
  • To undertake such related research as may be necessary in consultation with other officers as appropriate
  • To organise site visits and other events involving Members as required
  • To liaise with the Town Clerk, Deputy Town  Clerk and Responsible  Financial  Officer or  Assistant  Town  Clerk, as appropriate, in respect of work associated with specific meetings
  • To provide administrative support for projects as required
  • To assist in the continuing development of the Council’s democratic and constitutional structures and procedures
  • To contribute to the provision of timely and relevant information available via the Council’s website so as to ensure that the website provides up-to-date information on Members, Committees and outside bodies, including an up-to-date agendas, minutes and reports database
  • To provide support for consultation with the public, relevant Members and other bodies
  • To provide support to the Administrative Team, including covering reception, collating and printing agendas, maintaining minute book indices and progressing the binding of archived agendas and minutes
  • To undertake such other duties and/or training as may be reasonably required, and which are consistent with the general level of responsibility of this job
  • To comply with the Town Council’s Health and Safety Policy at all times
  • Apply consistently the principles of Equal Opportunities, as embodied in the Town Council’s policies and practices throughout the duties outlined
  • To undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of Town Council services
  • To undertake such other duties and/or training as may be required, and which are consistent with the general level of responsibility of this job

This job description sets out the duties of the post at the time when it was drawn up. Such duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.


Requirements and prospects

Desired skills

  • Good communication skills (in plain English) both orally and written
  • Good presentation skills
  • Good interpersonal skills
  • Numerical skills
  • Organisational skills
  • Ability to manage workload
  • Ability to work flexibly with changing and conflicting priorities
  • Ability to work within a team
  • Knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Internet Explorer, Adobe Acrobat
  • Use of the internet and social media

Personal qualities

  • Professionalism in representing an organisation
  • Maintaining confidentiality and discretion when required
  • Willingness to take on a range of tasks as required
  • Customer focused
  • Flexible and self-motivated approach to work
  • A positive approach to problem-solving

Desired qualifications

5 x GCSE including English and maths Level 4/5 (Grade C) and above or equivalent.

Future prospects

To become a fully trained and qualified Business Administrator gaining nationally recognised qualifications.

Things to consider

Like all apprenticeships, this requires a long-term commitment – there will be assignments and logbook entries to complete as well as homework. This is a fantastic opportunity to complete an apprenticeship and work with a top organisation whilst you work towards Nationally recognised qualifications.


About the employer

There are three tiers of local government in West Sussex: 

  • West Sussex County Council - providing services such as social care
  • Arun District Council - providing services such as housing 
  • And locally Littlehampton Town Council - providing allotments, the museum, etc.

Littlehampton Town Council is the parish authority for the Town of Littlehampton, including Wick and Toddington which has a population of approximately 30,000.

The Council is located at the Manor House, a Grade II listed building with a licence for civil partnerships.

We provide a wide range of facilities and represent the interests of the town to other bodies whilst working in partnership with the District and County Council as well as other agencies and groups.

Our Mission Statement is:

“We, the Members of Littlehampton Town Council, are committed to providing, maintaining and developing services and local initiatives which will improve the quality of life of the residents of Littlehampton & Wick.”

Employer

Littlehampton Town Council

Address

Manor House

Church Street

Littlehampton

BN17 5EW

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Training

Training provider

SIGTA LIMITED

Applications for this apprenticeship are being processed by Sigta Ltd

Contact

Pauline Jones 01273 427606 pjones@sigta.co.uk

On completion of the apprenticeship, you will have achieved the following qualification:

  • Business Administrator Level 3 Apprenticeship Standard

This will be completed through onsite training at Littlehampton Town Council and does not have a college day-release requirement.

The final apprenticeship completion certificate will be issued on achievement of the above qualification and successful completion of final end point assessment.

Apprenticeship standard

Business administrator

Level 3 (A level)


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