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Export Documentation Controller Apprentice Hamburg Sud (UK) Branch

Hamburg Sud (UK) Branch are looking to recruit an Export Documentation Controller Apprentice, to assist with duties such as, arrange authentication of customs documents & legalisation of documents as required, to arrange authentication of customs documents and legalisation of documents as required etc.

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Closing date: 31 Oct 2021

Apprenticeship summary

  • Weekly wage


  • Working week

    Monday - Friday, hours TBC

    Total hours per week: 40.00

  • Expected duration

    15 months

  • Possible start date

    08 Nov 2021

  • Date posted

    09 Sep 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

  • To receive Bill of Lading instructions from Clients. To draft control sheets and ensure shipment details are in accordance with the cargo shipped, paying special attention to correct freighting.
  • To create Voyage Headers in the computer system to establish rates of exchange for export vessels and advise parties concerned
  • To input Bill of Lading data into the computer system after transfer from Compass or Inttra and to complete sheets as necessary. To ensure that Bill Lading are produced in accordance with instructions as declared by the Client
  • Release of Bill of Lading to Clients as instructed and in accordance with Hamburg Sud UK Branch credit policy and subject to the appropriate Terms and Conditions
  • To control the re-issuance of corrected Bills of Lading and to prepare correctors where necessary, to monitor the collection of disbursements
  • To prepare HM Customs and Excise documents. Authentication of Customs documents and legislation of documents as required. Also arrange collection of disbursements when required
  • To call manifest and associated reports from computer systems and to despatch same to Overseas Office electronically and in accordance with the relevant requirements, and time constraints
  • To file copy documents and records for future reference, in accordance with department instructions
  • To ensure that purchase invoices relative to export shipments are approved and passed for payments, ensuring that charges have been calculated in accordance with negotiated rate prevailing tariffs and where applicable have been re-charged
  • Compliance with ISO 9001 & 14001 procedures

In addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by the Supervisor/Manager from time to time.

Requirements and prospects

Desired skills

  • Positive attitude
  • Ability to work under pressure and to meet tight deadlines
  • Neat, methodical and accurate        
  • Keyboard skills
  • Ability to multi-task
  • Good communication skills

Personal qualities

  • Neat/Methodical and accurate
  • Ability to work under pressure, and meet deadlines
  • Positive attitude
  • Team Player
  • Good communication skills
  • Keyboard skills

Desired qualifications

5 x GCSES/A-Levels or equivalents. Including C Grade/4 in English Maths

Future prospects

On completion of the apprenticeship, there may be an opportunity to progress within the company.

About the employer

Hamburg Süd is a strong brand in the international logistics service sector. As a container shipping company, Hamburg Süd stands for quality, outstanding customer service, and a personal point of contact in 250 offices in over 100 countries worldwide.


Hamburg Sud (UK) Branch


33 Trafford Road


M5 3NN

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Training provider

SR Education

Applications for this apprenticeship are being processed by SR Education


Paula Prescott 07507310934

Business Admin Level 3 provided by SR Apprenticeships.

Apprenticeship standard

Business administrator

Level 3 (A level)

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