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Post Completion Assistant Apprentice Tilly Bailey & Irvine Llp

The purpose of this role is to ensure that all post completion work is carried out for all residential conveyancing files in a timely manner. This will include but will not be limited to the main responsibilities given below. A Levels are required to apply.

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Closing date: 31 Oct 2021

Apprenticeship summary

  • Annual wage


  • Working week

    Monday to Friday (Hours to be confirmed)

    Total hours per week: 35.00

  • Expected duration

    24 months

  • Possible start date

    01 Nov 2021

  • Date posted

    06 Jul 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Main duties and requirements:

  • Manage a diary system to ensure registrations are completed ahead of the Land Registry deadline
  • Liaise with other party’s solicitor to obtain documents for registration
  • Preparation and submission of registrations (Form AP1) to the Land Registry
  • Submit OS1/OS2 to Land Registry to protect the lender and ensure the priority period does not expire
  • Prepare and submit Stamp Duty Land Tax (SDLT) forms to HMRC
  • Dispatch office copy entries together with title deeds to clients, lender clients and any third parties requiring copies
  • Update LMS (Lender Panel) on a regular basis
  • Prepare and send letter to lenders to provide updates on registrations
  • Attend clients, primarily on the telephone, and provide such support in a professional and friendly manner in-keeping with the Firm’s standards for client care
  • Diarise all requisition deadlines received and to respond to the same within the time frames provided by the Land Registry
  • Ensure completed files are closed and sent to storage following completion and liaise with fee earners to ensure any balances are rectified in a timely manner
  • Ensure all New Home Build Warranties are submitted and incepted as soon as possible
  • Liaise with the Conveyancing team to ensure undertakings are adhered to in a timely manner
  • Administer both manual and electronic filing daily
  • Maintaining files on LawSoft and Intelliworks at both Client and Matter level
  • Ensure the confidentiality of all the Firm’s and the Firm’s clients’ information and documentation
  • Contribute as a team member and provide sickness and other absence cover for other members of the team when required
  • Contribute as a team member in the continual review of efficiencies within the department

Any other duties:

  • This job description is not restrictive in any way and should be regarded only as a guideline to the duties required and may be amended in the light of changing circumstances following consultation with the post holder

Requirements and prospects

Desired skills

  • Experience of working in a legal environment along with relevant departmental experience is desirable
  • Excellent client care and communication skills
  • Ability to organise and prioritise your workload to the required standard and within the required timescales
  • Ability to work effectively within a team as well as independently
  • Ability to work to strict deadlines as and when required; this may involve some flexibility and occasional overtime

Personal qualities

  • Self-motivation: energy; positivity; can-do attitude.
  • Flexibility
  • Confidentiality and discretion
  • Proactive; willing to use initiative
  • Able to work well independently as well as part of a team
  • Willing to develop skills through self-development and specific training when required by the firm

Desired qualifications

  • GCSE maths and English A*-C /9-4 or equivalent
  • A Level qualifications

Future prospects

  • Possibility for a full time position at the end of the apprenticeship

Things to consider

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). For more information please visit:

About the employer

We can trace our heritage back 175 years to our Hartlepool roots. We have expanded and developed considerably over the years including the addition of offices in Stockton-on-Tees, Barnard Castle and Wynyard, but continue to uphold traditional values of courtesy, integrity and friendliness whilst providing clients with a cost effective and personal service. 

We provide expert advice in all legal areas as all of our staff specialise in their individual fields. Clients feel that they are being listened to and are valued. They ultimately have peace of mind in our knowledge and expertise. We build long term relationships with our clients and provide a full service covering all legal issues which may arise throughout your personal and business life. 


Tilly Bailey & Irvine Llp


York Chambers

York Road


TS26 9DP

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Training provider


Applications for this apprenticeship are being processed by Stockton Riverside College


Anna Harper 07436 795883

  • Level 3 Paralegal Apprenticeship Standard
  • Functional Skills maths and English, if required

Apprenticeship standard


Level 3 (A level)

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