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Specialist and Learning Support Administrator Weymouth College

The postholder will be responsible for providing effective and efficient administrative support to the Head of Specialist and Learning Support. Additionally, the post holder will be required to provide a front-line service to Weymouth College staff and external agencies.

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Closing date: 01 Nov 2021

Apprenticeship summary

  • Weekly wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, times TBC.

    Total hours per week: 37.00

  • Expected duration

    15 months

  • Possible start date

    02 Nov 2021

  • Date posted

    06 Jul 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available


  • Deal with all correspondence and matters with discretion and in a confidential and professional manner
  • Upload relevant documents to Weytrack for students with Special Educational Needs and/or Disabilities (SEND)
  • Record EHCP outcomes on Weytrack for each student, liaise with personal tutors to ensure EHCP outcomes and progress are being recorded
  • Update records and provide reports on additional learner support needs (ALS)
  • Keep all SEND data and information systems up to date
  • Monitor attendance for SEND and ALS students, liaise with lecturers and produce reports
  • Support the exam access arrangement process. Arrange and record assessment appointments, check referrals for sufficient information to meet JCQ guidelines and collate evidence for submission to exams
  • Undertake a range of administrative tasks, including but not limited to, word processing, filing, record keeping, post, data entry and production of reports
  • Design documents and templates for recording and reporting purposes
  • Complete miscellaneous correspondence regarding learner support, student support needs and exam access arrangements as required, by telephone or email
  • Help prepare for / assist at school open days / career events, college recruitment events and enrolment sessions when necessary


  • Drive and participate in the performance management process as appropriate to position
  • Comply with the College’s Equality and Diversity, Health and Safety, Safeguarding and Quality Improvement policies and their recommendations
  • Carry out operational duties as required and commensurate with the position
  • Promote and safeguarding the welfare of children and young persons
  • Use all available resources efficiently and effectively and in line with good eco-friendly practices
  • Attend and contribute to team meetings and in-service training as and when requested
  • Undertake appropriate personal and professional development activities and record on the College Continuing Professional Development (CPD) system
  • Manage and minimise risk within all areas of responsibility

Requirements and prospects

Desired skills

  • Administrative experience
  • Ability to maintain confidentiality
  • Good interpersonal skills and communication
  • Good organisational skills with the ability to work constructively as part of a team
  • Ability to effectively process a high workload whilst ensuring accuracy
  • Good IT Skills with knowledge of Word and Excel

Personal qualities

  • Interest in working in a busy office environment
  • Proactive and self-motivated with a positive attitude
  • Tact and courtesy
  • Flexible with a willingness to work outside normal College hours as and when required

Desired qualifications

  • 4 GCSE’s including English Language and maths at grades 4/C or above or equivalent

Future prospects

Enhance employability once qualified.

About the employer

Weymouth College of further Education.  With students from across Dorset, the South West of England and the rest of the UK, as well as overseas, Weymouth College offers a diverse range of courses, excellent facilities and a team of highly dedicated and experienced staff.


Weymouth College


Cranford Avenue



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Training provider


Applications for this apprenticeship are being processed by Weymouth College


Apprenticeships 01305 208709

  • Business Administrator Level 3 Apprenticeship

Formal and informal training to be provided by Weymouth College. 

Apprenticeship standard

Business administrator

Level 3 (A level)

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