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Apprentice Legal Facilities Assistant Schofield Sweeney

This is a supportive role within the Administration Team and its primary purpose is to provide general administrative assistance to the legal teams in the Leeds office. You will work towards a Level 3 Business Administrator apprenticeship standard.

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Closing date: 25 Sep 2021

Apprenticeship summary

  • Weekly wage

    £211.00

  • Working week

    Monday - Friday, 09:00 - 17:15, with a 1-hour lunch break.

    Total hours per week: 36.25

  • Expected duration

    18 months

  • Possible start date

    26 Sep 2021

  • Date posted

    27 May 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001716592

  • Positions

    1 available

Duties will include:

  • Communicate regularly and openly with the Office Co-Ordinator and the on-site supervisor to keep them updated of tasks, any problems which arise etc.
  • Accurately scan correspondence and documents
  • Photocopying and supporting secretaries with compiling legal documentation e.g. trial bundles etc.
  • Dealing with the archiving of files and documents and provide advice and support to the other offices on archiving queries and management
  • Monitor printers and fax machines, replenishing with paper in a timely and routine manner
  • Monitor stationery levels and advise the Office Co-Ordinator or their nominated deputy as necessary, when stock levels fall
  • Assist with opening post, accurately recording receipt of important documents and ensure correct and timely distribution to the relevant lawyer/team
  • Act as the first point of contact for office/facilities repair issues in Leeds liaising with and seeking guidance from the Office Co-Ordinator to resolve them
  • Ensure DX, Royal Mail post is collected/delivered to the post area and/or distributed to the relevant lawyer or department in a timely manner
  • Identify unreferenced post
  • Allocate and distribute inbound faxes and emails to the relevant lawyer/team/department
  • Answer telephone calls (internal/external) taking appropriate messages
  • Archive completed files
  • Carry out the weekly fire alarm test for the office and report any issues and incidents in a timely manner to the Office Co-Ordinator
  • Maintain an accurate, up-to-date list of information for the office e.g. lists of First Aiders and Fire Marshalls etc.
  • Make local (Leeds city centre) urgent ‘by hand’ deliveries e.g. to Court
  • Take the banking for the Accounts team
  • Provide cover for the Reception team during lunchtimes, very busy periods and during times of holiday and sickness. This will include answering telephone calls (for any of our offices), greeting visitors and clients
  • Support the Reception team with meeting room management (organising meeting room spaces, providing refreshments, ensuring stationery supplies are maintained in each room etc.)
  • Continuously look for ways to improve the office support/facilities services to the Leeds office and wider firm, suggesting ideas to the Office Co-Ordinator; and Comply with the requirements of the Apprenticeship programme

Requirements and prospects

Desired skills

  • Good IT skills - knowledge of Microsoft Office packages e.g. Outlook, and Word in particular
  • Experience or a good understanding of what good customer service looks like
  • Good communication skills (verbal and written)

Personal qualities

  • Self-confident – not afraid to ask questions and to talk to people
  • Well organised – able to keep track of what needs doing and by when
  • A team player - good at working with others
  • A careful and accurate way of working
  • Willing, ‘can do’ attitude to work
  • Capable of multi-tasking
  • Able to meet deadlines
  • Punctual
  • Reliable

Desired qualifications

GCSEs at grades C/4 or above (or equivalent) in maths and English.

Future prospects

We hope and expect that after the initial period of apprenticeship, the post holder remains with the firm for many years to come. Other career administrative paths within the firm might be available (e.g. IT, Reception etc.) or an entry-level legal assistant role might also be possible in the longer term.

Things to consider

As this role may require you to carry out Reception duties, you must be smartly presented at all times.

Interviews may take place before the advertised interview date, and an offer may be made before the advertised start date, so please apply early.

The office is located in Leeds centre please check your travel arrangements.


About the employer

When it comes to legal advice, we do things differently we place huge value on personal relationships and allow plenty of time to get to know our clients and their businesses. With offices in Bradford, Leeds and Huddersfield, our team of over 160 staff supports clients across the UK with corporate, commercial, commercial property, education, employment, dispute resolution, environmental & regulatory, restructuring & insolvency, planning and tax law.

Employer

Schofield Sweeney

Address

76

Wellington Street

Leeds

LS1 2AY

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Training

Training provider

LEARNING INNOVATIONS TRAINING TEAM LIMITED

Applications for this apprenticeship are being processed by Learning Innovations Training Team Limited

Contact

Steve Marshall 0791 8723 685 smarshall@learninginnovations.co.uk

Level 3 Business Administrator apprenticeship standard, which includes:

  • Level 2 Functional Skills in maths and English (if required)
  • End-Point Assessment (EPA)

Company In-house training, working with a trained team who will provide the time and attention not only to make you skilled within our area but more importantly 'supported'.

Apprenticeship standard

Business administrator

Level 3 (A level)


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