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Administration Assistant Apprentice ROVIN ENVIRONMENTAL (NORTH EAST) LIMITED

Rovin Environmental are looking for an enthusiastic, hardworking individual to join their team as a trainee Administration Assistant. The successful candidate will work towards a Level 3 Apprenticeship in Business Administration.

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Closing date: 26 Sep 2021

Apprenticeship summary

  • Weekly wage

    £178.16

  • Working week

    MONDAY TO FRIDAY: 8am to 4pm. Details to be confirmed.

    Total hours per week: 37.50

  • Expected duration

    21 months

  • Possible start date

    02 Oct 2021

  • Date posted

    12 May 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001710854

  • Positions

    1 available

Duties to include:

  • Create a quotation reference individual to the client and site. (Recording as much information as possible. i.e. Quote contact, date of site visit, Scope of works, date quotation is required by)
  • Set up a folder on the computer under the client’s name with quote reference and save any documents here to enable to Contracts Manager to have all the information at hand to provide a quotation
  • The quotation needs to be recorded and sent to the client via an e mail using the unique reference number for traceability. (Remember the golden thread)
  • The Contracts manager will follow up once the quotation has been sent
  • When the Quotation is accepted and the Job won. A job number is created which should be used on all correspondence in relation to the works this enables accurate costing when the job is completed
  • Once the start date has been arranged with the client a job pack needs put together. This should contain all the paperwork required by site for the duration of the job
  • The Contracts Manager will provide a list of Consumables, equipment, welfare, skip etc that will need to be arranged for the start of the job and collected when the job is completed
  • The analyst needs to be booked
  • The pack for site will need to include a waste note with all the relevant details completed
  • Once the job on site, chase any late deliveries, shortages, order any extra items required
  • When the job is completed create the invoice and send to the client with a copy any waste notes and air tests relating to the job
  • The air tests and staff exposures must be recorded
  • Completed job packs should be reviewed and information passed back to the Contracts Manager who fill comment up to and action as necessary
  • The hours on site need to be calculated
  • The jobs get costed prior to closing down and filing

Requirements and prospects

Desired skills

  • Good communication skills both verbally and written
  • Pleasant and competent telephone manner
  • Good interpersonal skills              
  • Good IT and typing skills
  • Good organisational skills
  • Ability to work under pressure
  • Ability to learn and teach new systems/equipment
  • Ability to prioritise workload
  • Ability to work well as part of a team as well as individually
  • Maintain high standard of work at all times
  • Ability to follow instructions accurately
  • Ability to adhere to and apply strict rules of confidentiality
  • To be flexible and a genuine willingness to undertake any tasks which could reasonably be expected of someone in this capacity

Personal qualities

  • Trustworthy
  • Friendly
  • Presentable
  • Professional
  • Organised
  • Motivated
  • Honest
  • Punctual with good attendance
  • Hardworking and self-motivated
  • Confident and a quick learner
  • Reliable
  • Helpful
  • Flexible

Desired qualifications

GCSEs at grades C/4 or above in English and maths or equivalent.

Future prospects

The Level 3 Apprenticeship in Business admin is a great route for anyone wanting to pursue a career.

Things to consider

This vacancy is to start immediately therefore you must be available to start before applying. The closing date, interview date and start date are subject to change. This vacancy may close early if sufficient applications are received. Please ensure you apply early to avoid disappointment. Individuals are able to undertake an apprenticeship at a higher level than a qualification they currently hold, including any previously completed apprenticeships. Individuals can also undertake an apprenticeship at the same level, or lower level than a qualification they already hold as long as the new apprenticeship allows for new skills to be acquired and the content of the training is materially different from any previous qualification or apprenticeship. For example, if you already have a Level 4 qualification you still may be able to complete an apprenticeship at any level providing you meet the eligibility criteria and are learning substantive new skills. Please note; if you have been progressed, you will be contacted to complete a telephone interview. Please expect to receive a call from us within 5 working days. Applicants must go through this telephone procedure for your application to be progressed. 

Please be aware that as Northern Skills Group provide a recruitment matching service, we will also consider you for roles which pay the Apprenticeship National Minimum Wage.

The Apprenticeship National Minimum Wage guide (ANMW): https://www.gov.uk/national-minimum-wage-rates


About the employer

Environmental Remediation

Employer

ROVIN ENVIRONMENTAL (NORTH EAST) LIMITED

Address

Woodstock Court Unit 9-11

Bowesfield Crescent

Stockton-On-Tees

TS18 3BL

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Training

Training provider

MIDDLESBROUGH COLLEGE

Applications for this apprenticeship are being processed by Northern Skills Group

  • Level 3 qualification in Business Administration
  • Technical Certificate
  • Functional Skills in maths, English and ICT (where required)
  • Day release class
  • End-Point Assessment (EPA)

Apprenticeship standard

Business administrator

Level 3 (A level)


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