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Apprentice Site Operative St John Payne School

To assist with the smooth running of the school by learning how to organise and manage the caretaking and by undertaking effective supervision of cleaning contractors, caretaking and maintenance, Health & Safety and security of the site and related resources.

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Closing date: 07 Oct 2021

Apprenticeship summary

  • Wage

    To be agreed upon appointment

  • Working week

    Monday to Friday, shifts to be confirmed

    Total hours per week: 37.00

  • Expected duration

    15 months

  • Possible start date

    25 Oct 2021

  • Date posted

    26 Apr 2021

  • Apprenticeship level

    Level 2 (GCSE)

  • Reference number


  • Positions

    1 available

The duties of the post as outlined will be subject to the appropriate risk assessment, safe systems of work and appropriate equipment being available, and the relevant competencies of the postholder

Security and Supervision:

  • Take appropriate action and evaluate risk to ensure from a premises prospective that outstanding safeguarding procedures are in place at all times
  • Providing access, where possible, to the premises and classrooms in the event of snow or minor flooding or similar emergency situations
  • Dealing with enquiries for lettings; workers, suppliers and contractors and where appropriate in liaison with the Site Manager
  • Attempting to prevent unauthorised access onto the school premises or grounds
  • Monitoring and ensuring the cleanliness of the School premises and furnishings

Caretaking and maintenance:

  • Ensure all statutory maintenance and checks are completed on time to ensure compliance; update the annual maintenance schedule accordingly
  • Maintain the H&S guard book ensuring all certification and maintenance reports are in place for inspection at any time
  • Operating the heating plant so that the required temperatures are maintained in the premises and an adequate supply of hot water is available. Carrying out frost precaution procedures
  • Making arrangements for the carrying out of routine procedures or inspections on ancillary equipment, e.g. checking automatic pumps and areas subject to flooding, and the maintenance of batteries
  • Carrying out school based procedures in the event of fire, flood, breaking and entering, accident or major damage

To carry out first line repairs and maintenance which are not beyond the competence of site management:

  • Plumbing work - e.g. repairing a leaking pipe, simple installation work, such as plumbing in a new tap, or replacing washer etc.; redecoration as appropriate; plastering work such as repairing cracked or broken plaster, making good damaged walls, for example, following the removal of say, shelving or similar fittings; fencing and boundary repairs, e.g. mending broken fencing panels or stakes, repairing holes in chain link fences etc.; Glazing work, such as replacing smaller windows, re-beading or re-puttying glass panes, internal and external.  N.B. Specialist contractors would be used for repairs to large windowpanes or double-glazed units or windows at a high level
  • Arranging for works to be undertaken and monitoring the progress of projects involving outside contractors
  • Making arrangements for the washing of internal walls, e.g. classrooms, corridors by the cleaning staff
  • Making arrangements for window cleaning by the cleaners.  Ensuring that all areas within the confines of the site are free from litter and that all drains and gullies are free flowing and clean
  • Ensuring that adequate supplies of cleaning materials and other supplies are available in liaison with the Office Team Lead
  • Ensuring that all caretaking equipment is in a safe and working condition and arranging for their repair as appropriate
  • Preparing the school premises and site for out of school activities and clearing up after these activities. Other duties
  • Completing claims for caretaking fees for lettings and making out forms for the requisition of stores and repairs
  • Maintenance of Inventory and asset management register/in respect of equipment. 
  • Carrying out an annual check of equipment against the Inventory
  • Ability to input data into Smartlog, the Health and Safety software
  • Site security and key holder, including occasional late evening and weekend functions and lettings

Health & Safety:

  • Ensuring the implementation and compliance with appropriate Codes of Practice throughout the School (in relation to premises and caretaking/cleaning issues) in liaison with the Health and Safety Officer for the School
  • Ensure all statutory maintenance and checks are completed on time to ensure compliance; update the annual maintenance schedule accordingly
  • Maintain the H&S guard book ensuring all certification and maintenance reports are in place for inspection at any time
  • Monitoring the appropriate (e.g. premises and caretaking and cleaning related) Health and Safety procedures in use in the school and reporting any issues to the Health and Safety Officer for the school
  • To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager
  • To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
  • Ensure that all duties and services provided are in accordance with the School’s Equality and Diversity in Employment Policy
  • The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
  • The duties may be varied by the Site Manager, Business Manager or Headteacher to meet changed circumstances in a manner compatible with the post held

Requirements and prospects

Desired skills

  • Good reading and writing skills
  • Ability to count and undertake general mathematical calculations
  • Ability to complete forms, write letters and reports
  • Ability to exchange complex verbal information clearly
  • Good knowledge of security, heating plant and other building systems Ability to undertake DIY tasks
  • Seek support to overcome communication barriers with children and adults

Personal qualities

  • Ability to negotiate effectively to achieve best outcomes
  • Ability to manage difficult or controversial exchanges
  • Understand the role of others working in and with the school
  • Ability to establish rapport and respectful and trusting relationships with others

Desired qualifications

GCSE in English and maths (Grade 4/C or above or level 2 equivalent).

Future prospects

Successful completion of the apprenticeship could lead to opportunities as part of a Site Team, such as Caretaker and eventually Site Manager.

Things to consider

The role will involve shift work, working outdoors and physical work including manual lifting. Using a PC including email and web based systems is also a requirement of the role.

Full clean driving licence preferable but not essential.

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). For more information please visit:

About the employer

St John Payne is a Coeducational Voluntary Aided Catholic school in Chelmsford for 1150 students aged 11 to 18 including 260 in the Sixth Form. The school enjoys an excellent reputation for academic progress and pastoral care, founded on the Gospel values that underpin our support of young people to become the best version of themselves.


St John Payne School


Patching Hall Lane



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Training provider


Applications for this apprenticeship are being processed by South Essex College


Diane Ridgley 07855701273

Full Level 2 Property Maintenance Operative Apprenticeship Standard.

Apprenticeship standard

Property maintenance operative

Level 2 (GCSE)

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