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Apprentice Administrator Royds Hall High School

Royds Hall School are looking to appoint an apprentice who will provide efficient administration support to the Data and Exams team, providing a variety of data in different formats as directed by the Exams Officer/Senior Deputy Headteacher.

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Closing date: 30 Oct 2021

Apprenticeship summary

  • Weekly wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Thursday, 8.00am - 4.00pm, Friday, 8.00am - 3.30pm.

    Total hours per week: 37.50

  • Expected duration

    18 months

  • Possible start date

    31 Oct 2021

  • Date posted

    16 Apr 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

The successful candidate will support the development and maintenance of data systems for relevant stakeholders and deputise for the Exams Officer as needed.

Duties and responsibilities will include:

  • To assist the Exams Officer/Senior Deputy Headteacher in ensuring senior leaders, staff and other key stakeholders receive accurate and timely analyses and reports relating to school and student performance
  • To assist the exams officer in the creation of exam seasons
  • To assist the exams officer and Senior Deputy Headteacher in the running of results days
  • To deputise for the exams officer as needed
  • To assist the exams officer in the smooth running of the exam seasons, with regards to the build-up, exams and post exam administration
  • To assist in the provision of advice to staff in understanding a range of education data and data software tools
  • To support the development of pupil assessment tracking systems to monitor pupil progress and to improve outcomes
  • To proactively monitor and improve data quality tracking systems to ensure accurate recording of data
  • To assist in collating information for the Principal and senior leaders at Governors’ and Management meetings so that student and school performance data is, clearly presented, analysed and interpreted
  • To provide support in the management and maintenance of all data relating to student targets, performance and progress and produce relevant reports to an agreed schedule
  • Produce a range of data reports to support the analysis of pupil attainment, progress, attendance and whole school performance
  • Ensure all data systems and report templates are up to date and effectively implement data tracking systems with clear lines of responsibility and regularly check for accuracy
  • Run in conjunction with the Senior Deputy Headteacher quality assurance to ensure the accuracy and integrity of the schools data systems
  • Create and maintain all the data entry sheets for the school monitoring series
  • Develop reports and queries of the school information management systems as required by the SLT and Pastoral leaders
  • To assist in the preparation and submission of statutory data returns to a high standard and on time
  • To assist in the preparation of information in meaningful formats to suit the relevant audience
  • To enter all student admissions onto the school management information systems
  • To ensure all work meets the data related requirements for safeguarding, data protection, compliance, security, licensing, risk assessments and health & safety
  • Committing to and work towards our ambition to deliver an outstanding education for children and young people in our schools, taking appropriate action to ensure that your team members do likewise
  • Any other responsibilities commensurate within the requirements for this role or as directed by the Senior Deputy Headteacher and flexibility to support colleagues across the school to support the team’s development plan
  • As part of your wider duties and responsibilities you are required to promote and actively support the College’s responsibilities towards Safeguarding.  Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have

Requirements and prospects

Desired skills

Essential Skills/experience:

  • Ability to carry out general administrative skills and to deal with a variety of tasks such as filing, typing, distribution of post, etc
  • Ability to communicate effectively in writing, on the telephone and face to face
  • Diplomatic approach in dealing with difficult situations
  • Ability to prioritise to ensure that deadlines are met, whilst working under pressure
  • Ability to use computer systems to an advanced level, including Microsoft Office and database systems
  • Ability to work on own initiative
  • Ability to maintain strict confidentiality in all matters
  • Two years’ administration experience
  • Willing to travel to meetings and events as and when required
  • Willing to work flexibly within scope of overall hours, e.g. occasional evening meeting

Desirable Skills/experience:

  • Experience of management information systems (SIMs would be advantageous)
  • Experience of working in a school / academy setting

Personal qualities

  • Demonstrate effective team working and able to develop co-operative working relationships across the Academy

Desired qualifications

  • Be able to demonstrate levels of numeracy and literacy to GSCE A-C (8-4) or equivalent

Future prospects

  • Will have relevant experience to apply for roles in educational settings

Things to consider

  • This post requires the post holder to work in settings with children and young adults. Any employment offer is therefore subject to the results of an Enhanced Disclosure from the Disclosure and Barring Service (DBS)
  • People who may have contact with younger children (i.e. primary school age) are also required to complete a declaration about family or other members of their household

About the employer

Royds Hall School is a mixed all-through school for pupils aged 4 – 16. It is located in Huddersfield. The School possesses a wonderful ethos and spirit, where children are placed at the centre.


Royds Hall High School


Luck Lane



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Training provider


Applications for this apprenticeship are being processed by Calderdale College


James Lund 01422418433

  • The successful candidate will work towards a Business Administrator Level 3 Apprenticeship Standard

Apprenticeship standard

Business administrator

Level 3 (A level)

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