Apprentice Administrator & Receptionist Rainbow Forge Primary School

Looking for a supportive environment to complete your apprenticeship? Based in Hackenthorpe, Sheffield, Rainbow Forge Academy are passionate about education and their people. Reporting to the Admin Manager, you will assist with a range of administrative tasks whilst also working on the reception desk.

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Closing date: 24 Oct 2017

Apprenticeship summary

  • Weekly wage


  • Working week

    Monday – Thursday, 8am till 4pm Friday, 8am till 3.30pm (30 minutes lunch)

    Total hours per week: 37.00

  • Apprenticeship duration

    12 months

  • Possible start date

    30 Oct 2017

  • Date posted

    12 Sep 2017

  • Apprenticeship level

    Advanced Level Apprenticeship

  • Reference number


  • Positions

    1 available




  • Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
  • Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc in accordance with the school policy on administering drugs
  • Assisting with arrangements for visits by school nurse, photographer etc.
  • Assist with arrangements for communication with parents/carers including supporting first day calls, where appropriate, in liaison with the Inclusion Leader.



  • Provide routine clerical support e.g. photocopying, filing, faxing, emailing, complete routine forms
  • Maintain manual and computerised records/management information systems
  • Undertake typing, word-processing and other IT based tasks including school e-mail and text services
  • Sort and distribute mail
  • Undertake routine administration e.g. registers/school meals



  • Operate office equipment e.g. photocopier, computer
  • Arrange orderly and secure storage of supplies
  • Undertake routine financial administration e.g. collect and record dinner money



  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • Be aware of and ensure equal opportunities for all
  • Contribute to the overall ethos/work/aims of the school
  • Appreciate and support the role of other professionals as appropriate
  • Attend and participate in relevant meetings as required
  • Participate in training and other learning activities and performance development as required
  • Recognise own strengths and areas of expertise and use these to advise and support others
  • To administer First Aid in line with appropriate training

Requirements and prospects

Desired skills

  • Strong customer service skills
  • Administration skills
  • Competent using IT, including Microsoft Office programs
  • Excellent communicator – written and verbal

Personal qualities

  • Organised and reliable
  • Friendly and helpful
  • Team player with ability to work unsupervised

Qualifications required

Ideally a minimum 5 GCSE’s C and above Including Maths, English and ICT (or equivalents)

Future prospects

Possibility of progression onto level 4 qualification and full time role is available for hard working apprentices.

Things to consider

Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.50 per hour. This is the legal minimum pay per hour applying to 16-18-year-old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies. It is highly important that you do not contact the Employers directly – any attempt of this may invalidate candidate’s application. Should you have any queries regarding your Application or the job itself, please contact your 3aaa Training Academy.

About the employer

Rainbow Forge Primary Academy promotes high achievement and lifelong learning by working with our children to: • be happy, confident, well balanced individuals with a high sense of self worth • develop an enquiring mind in order to become confident learners • striving for individual goals in order to reach their unique potential • be self-motivated, self-controlled and able to listen and respond to the views of others • gain an increased awareness of themselves and others as part of their spiritual, moral, cultural and social development; to embrace diversity, respect others and show consideration to all We believe that this will be achieved by each child experiencing quality in: • a positive and caring ethos which excels in supporting, encouraging and including everyone • a broad, exciting and challenging curriculum which enriches our children’s lives through a range of experiences, celebrating the local and global environment • a safe, secure and stimulating environment which supports children’s learning • an innovative approach to teaching which responds to the ever changing world of technology, encourages investigation and questioning both independently and collaboratively • a cooperative and supportive partnership between school, home and the wider community “Learning together, succeeding forever!”


Rainbow Forge Primary School


Beighton Road


S12 4LQ

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Training provider

The Apprentice will work towards a Level 3 Advanced Apprenticeship for Business and Administration Professionals. The qualifications consist of:

·        Advanced Apprenticeship in Business and Administration

·        Level 3 Diploma in Business and Administration

Level 2 Functional Skills English, Maths & ICT (if applicable)

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by Aspire Achieve Advance Limited


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Closing date: 24 Oct 2017