Apprentice Business Administrator SAYFA SYSTEMS UK LIMITED

To provide an efficient, effective and supportive administration service to customers and office staff. To assist in any admin requirements as directed by the General Manager.

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Closing date: 02 Oct 2017

Apprenticeship summary

  • Weekly wage

    £160.00

  • Working week

    Days - Monday-Friday Times: 8 - 4.30pm Breaks: 30 mins lunch

    Total hours per week: 40.00

  • Apprenticeship duration

    12 months

  • Possible start date

    09 Oct 2017

  • Date posted

    12 Sep 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001309030

  • Positions

    1 available

  General admin duties to support Internal Operations Co-ordinator:

  • Manage incoming telephone calls and general telephone answering.
  • General reception duties.
  • Make sure the photocopier is full every morning.
  • Distribution of incoming/outgoing post.
  • Manage incoming info emails and action as necessary.
  • Responsible for all filing & keeping the office tidy and stationary stocked.
  • Responsible for keeping kitchen clean and tidy each night.
  • Responsible for purchasing the staff lunch & prepare as necessary.
  • PA support for the Managing Director.
  • Organising holiday planner.
  • Keeping sickness records up to date.
  • Petty cash.

Purchasing duties:

  • Purchase order processing, chase pending orders and all associated admin.
  • Manage the suppliers & agree prices as instructed by director.
  • Enter and post & reconcile and sort queries of all the purchase invoices before entering onto ERP.
  • Checking of supplier statements.
  • Checking the energy rates at renewal.
  • Manage and sort queries on all purchase invoices.
  • Keep files with all utilities and insurances.
  • Manage the fleet insurance and keep congestion charges up to date with current vehicles.

Sales & estimating admin duties:

  • Checking the customer’s order & prepare for signing by director. Check the customer has the correct insurance cover & terms. Keep the order tracking up to date sending out holding letters.
  • Operations duties.
  • Complete all the Operations & maintenance manuals.
  • Assist with the booking in of the project retests.
  • Or any other reasonable duties within your skills and capabilities as directed by your manager.

Subsidiary

Duties/responsibilities:

  • The job description is a guide only and in order for your career and the organisation to develop then it may be discussed with you and be reasonably amended at any time.

Requirements and prospects

Desired skills

  • Basic reading & writing.
  • Must be organised & be tidy.
  • Be able to multi-task.

Personal qualities

  • Good phone manner.
  • Polite and happy.
  • Like people.

Qualifications required

  • GCSE (or equivalent) Grade C or above in Maths and English is desirable.

Future prospects

The role is a permanent full time role after apprenticeship.

Things to consider

You will be required to attend Loughborough College one day per week should if you require Functional Skills in Maths and English.

About the employer

Design, Manufacturers and Install of Height Safety products.

Employer

SAYFA SYSTEMS UK LIMITED

Address

Unit 3

Gelders Hall Road

Loughborough

LE12 9NH

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Training provider

Level 2 Business Admin Apprenticeship:

  • Level 2 Diploma in Business Admin
  • Functional Skills in Maths, English & IT (if necessary)
  • Employee Rights & Responsibilities

Apprenticeship framework

Business and Administration

Training provider

LOUGHBOROUGH COLLEGE

Applications for this apprenticeship are being processed by Loughborough College

Contact

Charlotte Hadley 01509 515461 apprenticeships@loucoll.ac.uk


Before you apply

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Closing date: 02 Oct 2017