Apprentice Administration Assistant Global Hse Solutions Ltd

Global HSE is looking to recruit a well organised, resourceful, multi-tasking Assistant Administrator to be part of their team, based in their busy office in Cropwell Bishop (Nottingham).

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 Oct 2017

Apprenticeship summary

  • Weekly wage


  • Working week

    8:30 - 17:00 (1-hour lunch break) Mon - Friday

    Total hours per week: 37.00

  • Apprenticeship duration

    12 months

  • Possible start date

    27 Oct 2017

  • Date posted

    01 Sep 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number


  • Positions

    1 available

Global HSE is looking to recruit a well organised, resourceful, multi-tasking Assistant Administrator to be part of our team, based in our Cropwell Bishop (Nottingham) busy office. The successful candidate will assist the technical teams and provide general administrative support and manage day to day facilities aspects.

The successful candidate will have the ambition to be part of a fast growing team and the ability to undertake daily administration duties in order to support the smooth running of the office.

Responsibilities will include, but not limited to:

Reception Management:

  • Ensuring calls are answered and internally distributed in a professional and timely manner
  • Take responsibility for all post-room activities both inbound and outbound
  • Ensuring post log is completed at all times and staff scheduling on MS Outlook is updated

Office Management:

  • Provide support to contractors working on site by booking accommodation in line with the business arrangements
  • Record minutes from staff and client meetings
  • Assist with office processes (quote tracker/PO log/Audit tracker/scheduling tracker/telephone lists)
  • Maintain office systems including data management and filling
  • Support the FRA and consultancy team with handling client accounts - eg. Proof reading, receiving reports and scheduling is kept on track/plan, appointments and calendar
  • Support the Passive Fire Team, type up surveys and reports
  • Support the Contracts Team with typing, creation and updating of databases, liaising with clients and customers over the phone, booking in teams etc

Other duties:

  • The job profile is a non-exclusive compilation of duties carried out by this role.
  • Additional tasks as appropriate to the role skills and experiences may be required from time to time

Requirements and prospects

Desired skills

Customer Focus:

  • Good understanding of client requirements
  • Positive approach towards customer care


  • Excellent written and verbal skills
  • Presentation skills
  • Precise and articulate communicator
  • Great attention to detail

Decision Making:

  • Organise and prioritise workloads accordingly
  • Work well under pressure
  • Multi-tasking
  • Consistency and quality


  • Competent user of Microsoft Office
  • Competent user of the Internet and online systems

Personal qualities

  • Hardworking
  • Can work to their own initiative
  • Organised
  • Team player
  • Can prioritise 

Qualifications required

  • A*-D Maths and English at GCSE desirable but not essential (or equivalent)

Future prospects

Potential opportunity for a permanent role within the company following successful completion of the apprenticeship

Things to consider

Candidate must be able to travel to the workplace according to working hours

About the employer

Global Group specialise in the design, install, commissioning and maintenance of the below systems, all in line with Third Party Approved Schemes as below:  Fire Alarms, Emergency Lighting, Ansul and Amerax Fire Suppression  Fire Survey – containment/passive survey – Building regulations/ADB requirements  Passive Fire Protection (Hilti and Rockwool)  Fire Barriers, Fire Walls and Intumescent paint to steel  Fire Door installs and upgrade (manufacture of EcoFrame FD30/60 Doorsets)  Fire Engineering Support (Fire Risk Assessment, Fire Strategies, Fire Survey, Fire Investigation)  Fire Training (live and online)  Portable Extinguishers – service and maintenance  Security Systems (Intruder, Access Control and CCTV). Their clients include; Marriotts Hotel, Thomas Cook, Leicester City Council, Thames Valley Police, Derby Homes and Melton Borough Council.


Global Hse Solutions Ltd


Unit 5

Canalside Industrial Park

Kinoulton Road


NG12 3BE

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Training provider

Intermediate Apprenticeship in Business Administration Level 2 - 12 months:

  • Level 2 Diploma in Business Administration
  • Functional Skills English, Maths and ICT Level 1 if required
  • This apprenticeship is 1 day per week at the college term time only 9am - 5pm with the other days based at the work place

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by Central College Nottingham


Jenni Walker

Other information

The current National Minimum Wage (NMW) rate for apprentices is £3.50 per hour. This applies to 16-18 year old apprentices and those aged over 18 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training * Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation * * Please note if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early* This apprenticeship is work based learning therefore most of the time you will be working at the employers address. Depending on your training you will only need to attend college in Nottingham for initial assessments, enrolment and a few other rare occasions

Employer's Application Instructions

Please click on the link provided to apply. If you require assistance with applying for this Apprenticeship please contact us on 0115 9457260 or email on

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 Oct 2017