Administration Apprentice Lakelands School
This is an exciting opportunity to work within the Business Management and Administration team, to provide proficient clerical and administrative support. During this time you will also work towards your Business Administration qualification.
Closing date: 24 Sep 2017
The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).
Total hours per week: 37.00
Possible start date
25 Sep 2017
04 Sep 2017
Intermediate Level Apprenticeship
As an Administration Apprentice you will provide proficient clerical and administrative support to the academy. Your main duties and responsibilities will include:
- Assisting with monitoring budgets to include raising orders and passing invoices for payment and reporting budget status monthly
- Monitoring levels of stationery, supplies and other department resources, re-ordering as necessary and unpacking and storing on arrival
- Establishing methods for recording data and thereafter, keeping data up to date, to include collecting, entering and reporting data as required
- Assisting teaching staff in keeping schemes of work up to date
- Typing letters, sending emails, photocopying, printing, filing, updating displays and scheduling appointments
- Assisting in organising school trips and completing the necessary paperwork for approval
- Maintaining a welcoming environment and appropriate hospitality for visitors
- Ensuring a prompt and professional response to incoming calls
- Greeting personal callers in a professional and personable manner, including organising badges, signing in and notifying staff internally and ensuring safeguarding measures are followed.
- Making external calls as requested in a professional appropriate manner
- Using the SIMS database to locate students and teachers
- Dealing with queries from parents/carers
- The opening, stamping and circulating incoming post and preparation and franking of outgoing post
- Maintaining the Reception Diary
- Taking and recording any Minibus Bookings
- Maintaining a Room Booking system on Reception
- Ensuring the First Aid room is adequately stocked
- Overseeing a specialist administrative area, and to provide advice and support to team members and others across the Academy
- Assisting staff and students in the reproduction of materials to include photocopying, laminating and stapling with the use of the equipment in Reprographics
- Monitoring stock levels for the reprographic service, including paper and toner
- Organising of the reprographics office ensuring work load is prioritised
- Reporting faults on the photocopier machines to the appropriate service provider and to order repairs as required
- Assisting the Finance Office in recording departmental reprographic usage and take meter readings, as required
- Operating office equipment e.g. photocopier, computer, telephone exchange
- Arranging orderly and secure storage of supplies
- Undertaking routine financial administration
- Ordering and maintaining stock for the School Shop
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the academy
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
- Assisting with exam invigilations and providing lunchtime cover if required
- To be a key First Aider and provide first aid cover (training will be given if needed)
- To undertake any other reasonable duty which might from time to time be requested by the Office Manager, the Headteacher or any person delegated by them.
Requirements and prospects
The successful applicant will have:
- Good ICT skills and the ability to use a variety of accounting software to analyse and deliver financial information against budget
- The ability to create spreadsheets and experience of usining formulas and manipulating data
- The abilility to demonstrate an understanding of working with students with a diverse range of needs
- The ability to write letters and send emails with little support
- Good organisational skills and the ability to prioritise work to meet deadlines
- Ability to work on own initiative
- Experience of working within policy and procedure and an appreciation of its importance
- Determination and willingness to undertake further training to improve/enhance skills
- The ability to maintain stock levels of stationary, supplies and departmental resources and reordering as necessary while being mindful of departmental budgets
- First Aid training or be willing to undertake a First Aid training course to become a key First Aider
- Appreciation and knowledge of schools/education environment
The successful applicant will be:
- Calm,flexible, dependable and reliable
- Able to think and communicate clearly under pressure
- Prompt and professional when responding to all enquiries
- Personable and have a good sense of humour
- Able to work with people at different levels
- Able to show commitment to work and a strong work ethic
- Organised, enthusiatic and self-motivated
- Able to understand the importance of security, honesty and confidentiality
- 5 GCSEs or equivalent including Maths and English
- Evidence of further training- work related or other
- A recognised administration and/or accounting qualification, minimum NVQ2 or qualification by experience (minimum of 3 years) is desirable although not essential.
Things to consider
About the employer
- Business Administration - Level 2.
- Functional Skills English – Level 1.
- Functional Skills maths- Level 1.
- Functional Skills IT – Level 1.
- Employer rights and responsibilities.
- Personal Learning and Thinking Skills.
As part of the Business Administration apprenticeship, the successful applicant will need to attend an induction sessions plus a literacy/numeracy diagnostic at a County Training centre. They will also need to attend Functional Skills tests, learn about Employer Rights and Responsibilities plus document Personal Learning and Thinking Skills throughout their programme. We also offer some short courses which are free for our level 3 learners to attend.
Business and Administration
HEREFORDSHIRE AND LUDLOW COLLEGE
Applications for this apprenticeship are being processed by County Training
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Closing date: 24 Sep 2017