Apprentice Admin & Export Traffic Clerk

Vanguard Logistics Services Limited

A fantastic opportunity to join a successful logistics company, one of the largest global sea-freight consolidators in the world. You will be a key member supporting two busy teams, fully supported to develop and progress within the organisation.

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Closing date: 02 Jul 2017

Apprenticeship summary

Weekly wage


Wages explained
The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

Working week

Monday to Friday, 9.00am – 5.30pm

Total hours per week: 37.50

Apprenticeship duration

12 months

Possible start date

03 Jul 2017

Date posted

26 Sep 2016

Apprenticeship level

Intermediate Level Apprenticeship

Reference number



1 available

  • Working within the Export division of the business, this role is to support both the Operations and the Documentation departments.
  • For the Documentation department, you will manage an email inbox that receives between 300 to 400 order confirmations per day.
  • You will review the documents attached to each request, ensuring all details have been completed correctly, before entering the details onto a database and forwarding on to the relevant person, within Vanguard Logistics.
  • The Operations department manages the Customs & Excise requirements for the goods being transported.
  • The main function is to input the details of the freight into a database and ensure the Customs & Excise requirements are adhered to.
  • Maintain current operating procedures to ensure they operate safely and in compliance with all regulations.
  • Safe and timely carriage of freight, handling of hazardous cargos.
  • You will check all pre-shipment arrangements and documentation, and confirm all details are correct and current.
  • As your knowledge develops you will in time communicate directly with clients by telephone and email, ensuring that the highest level of Customer Service is maintained.

Requirements and prospects

Desired skills

  • Good communication (telephone / face to face / email)
  • IT Literate – Microsoft Office

Personal qualities

  • Outgoing and confident personality with a flexible attitude to an often demanding role
  • Excellent attention to detail and able to prioritise workload
  • Strong team player with high levels of concentration

Qualifications required

  • Grades C and above in GCSE (or equivalent) Maths and English

Future prospects

Potential to secure full time permanent employment, at the end of the apprenticeship programme Train and develop industry knowledge to progress within the logistics sector.

About the employer

Vanguard Logistics Services are an import / export business, based in Maldon, Essex. They facilitate a network of transportation solutions to the freight forwarding industry including ocean, air and land transport consolidation along with a range of ancillary services covering warehousing, logistics, inventory management, information and consultation services. The company fully supports the Apprenticeship programme and currently employ 5 Apprentices in various departments, of which 2 have already achieved promotion within 1 year of starting.


Vanguard Logistics Services Limited


Station Road



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Training provider

 TheLightBulb will provide the full Business & Administration apprenticeship framework. This will include the three day Technical Certificate course and exam. 
You will also do your Functional Skills (Maths, English & ICT) if required

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by The LightBulb Limited


Andrea Gregory 01268 270648

Before you apply

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Closing date: 02 Jul 2017