Apprentice Paralegal Eric H Smith

Apprentice Paralegal required preferably with legal/clerical and admin experience in order to take calls, messages, general admin work, file preparation and assisting various legal departments, partners and undertaking daily post duties.

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Closing date: 30 Sep 2017

Apprenticeship summary

  • Weekly wage


    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    Monday – Friday 9am-5pm

    Total hours per week: 37.50

  • Apprenticeship duration

    24 months

  • Possible start date

    01 Oct 2017

  • Date posted

    01 Aug 2017

  • Apprenticeship level

    Advanced Level Apprenticeship

  • Reference number


  • Positions

    2 available

Manage Mail

  • sort and distribute incoming mail
  • prepare outgoing mail for pick-up or courier
  • organize courier deliveries


  • photocopy and collate documents
  • fax documents
  • file documents accurately
  • maintain equipment and report any malfunctions
  • monitor, control and order office supplies

Organize Meetings

  • book meeting room
  • inform participants
  • set up meeting room with necessary stationary and equipment
  • organize catering for meeting

Secretarial Support

  • prepare correspondence and documents
  • update databases
  • organize mailings
  • prepare and maintain spreadsheets
  • schedule and follow up on appointments
  • Supporting and assisting various Legal Departments
  • File Preparation
  • Drafting letters under supervision

Cover when receptionist is off

Reception Area Maintenance

  • keep reception area clean and neat
  • maintain and organize reading material

Receive Visitors

  • greet visitors appropriately
  • determine visitor needs in a professional manner
  • maintain visitor register
  • offer refreshments to visitors where appropriate
  • direct visitors to correct person
  • ensure back up when absent from reception desk

Answer Phone Calls

  • answer and address incoming phone calls in a timely and polite manner
  • clearly determine the purpose of the call
  • deal with queries and provide correct information
  • forward calls to appropriate person
  • take and deliver messages accurately and completely

Monitor Security

  • monitor people coming and going through the reception doors
  • issue visitor passes where required
  • be aware of and report suspicious activity

Requirements and prospects

Desired skills

  • Excellent organisational skills with the ability to prioritise work and manage time effectively
  • Excellent communication skills and telephone manner
  • Ability to work using own initiative
  • Desired but not essential basic legal knowledge – see above list
  • The ability to analyse large amounts of data
  • Excellent typing skills and IT literacy

Personal qualities

  • Polite and confident
  • Keen to learn and develop

Qualifications required

  • Preferred but not essential - Individual with exposure and experience with working in an office environment.

Future prospects

Progression to becoming an assistant to other departments/ file handling.

Things to consider

Please ensure you complete the application in full, as this is the first impression an employer receives of you. To ensure you have checked all spellings (and used Capital Letters), it may be of benefit to use a word document and paste on to the application, thus making multiple applications easier. If you need any further assistance or information on this vacancy please email remembering to quote the vacancy title. The current National Minimum Wage (NMW) rate for Apprentices is £3.50 per hour. This applies to 16-18 year old Apprentices and those aged 19 and over in the first year of their Apprenticeship. For all other Apprentices the National Minimum Wage appropriate to their age applies. The minimum wage for Apprentices applies to both time spent on the job plus time spent training.

About the employer

We are a Partnership Law firm with a head office in Burnley and branch office in Bolton. We specialise in Conveyancing, Personal Injury, Family Law, Immigration and Crime and aim to deliver a high-quality service in a friendly and professional way.


Eric H Smith


Landmark House

12 Chorley New Road



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Training provider

  • Functional Skills Maths & English
  • CILEx Level 3 Diploma in Providing Legal Services

Apprenticeship standard

Law > Paralegal

Training provider


Applications for this apprenticeship are being processed by Bolton College


01204 482036

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Closing date: 30 Sep 2017