Business Admin Apprentice Carter Environmental Engineers

To assist in the smooth running of the administrative function at CEE across all departments, whilst building and developing own knowledge at work and through study of relevant qualification.

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Closing date: 06 Oct 2017

Apprenticeship summary

  • Weekly wage

    £131.25

    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    Monday to Friday 9am-5pm with 30 mins lunch

    Total hours per week: 37.50

  • Apprenticeship duration

    12 months

  • Possible start date

    09 Oct 2017

  • Date posted

    21 Jul 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001282159

  • Positions

    1 available

General

  • Perform office administration duties, to include answering telephone calls, typing, scanning, photocopying, filing etc
  • Meeting and greeting visitors to the premises, ensuring all visitors sign in via the visitors book in reception and notifying the Company representative they are visiting of their arrival
  • Organisation of food and beverages, for meetings, visitors etc
  • Receive, sort and distribute, where appropriate, all incoming post and prepare all outgoing mail for collection daily, i.e. checking weights for correct postage, franking, etc
  • Raise any postal or franking issues directly with Royal Mail
  • Assist with the management of the Company’s telephone and mobile phone systems, e.g. first port of call  for reporting any issues
  • Assist in the maintenance of Equator for recording employees holidays and absence
  • Assist with the organisation of travel and accommodation arrangements, as directed

Sales and Marketing

  • Maintain sales and contract archive filing system
  • Ensure sales enquiries are entered and tracked onto the enquiry register and manual files raised
  • Enter received orders onto the Simplicity system (following receipt of order from the Sales department)
  • Compile contract folder and forward, for review, to the Sales department
  • Ensure Simplicity is updated with any order amendments
  • Maintain customers details on card index system
  • Ensuring marketing material stock levels are maintained, including liaising with suppliers for further stock requirements
  • Issue marketing literature, with standard letters, in response to customer enquiries and requests and record details within the literature folder

Assist with Systemcare and spares administration


Requirements and prospects

Desired skills

  • Gathering and distributing information
  • Communication and understanding
  • Writes clearly, succinctly, in a well-structured manner and is grammatically correct
  • Numerical data is accurate and interpreted correctly
  • Seeks additional information to enhance understanding
  • Checks information for accuracy and raises concerns if information is inaccurate
  • IT Skills
  • Uses Company programmes, email and Microsoft packages skilfully and appropriately
  • Team working  (Works with colleagues co-operatively in own department and the wider organisation)
  • Respects and co-operates with colleagues
  • Keeps manager and team informed
  • Pitches in to help others out in busy times
  • Contributes to the success of the team
  • Contributes ideas and suggestions that will benefit the team

Personal qualities

  • Is reliable and consistent
  • Demonstrates a positive/can do attitude
  • Is responsive to instructions and feedback and seeks to deliver results
  • Complies with relevant standards and procedures
  • Takes pride in work and ensures output is accurate and of a high quality and quantity
  • Takes ownership and prioritises
  • Monitors workload and takes initiative to identify work
  • Willingly maintains knowledge and skills required to do job

Qualifications required

English A-C GCSE or Equivalent 

Future prospects

Full Time job role with the company. Progression onto a Level 3 qualification

Things to consider

• Maintain and develop own skills and experience as required • Undertake training as required to obtain new skills and techniques to support continuous improvement & development of the department and job role. • Display appropriate standards of behaviour

About the employer

Carter Environmental Engineers are one of the UK’s leading providers of water-cooling towers and dust extraction systems. Our diverse product range allows us to find the perfect solution to suit your specific needs. Based in the heart of Birmingham and part of the Carter Thermal Industries group, Carter Environmental Engineers will provide you with expert knowledge, support and advice to ensure that all of your requirements are met.

Employer

Carter Environmental Engineers

Address

2

Lawley Middleway

Birmingham

B4 7XL

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Training provider

  • Business Administration Level 2 Framework
  • English, Maths and ICT Functional Skills (If Applicable)
  • ERR
  • PLTS
  • On and Off the Job Training
  • Additional training support depending on learner needs

Apprenticeship framework

Business and Administration

Training provider

Protocol Consultancy Services

Applications for this apprenticeship are being processed by Protocol Consultancy Services

Contact

Adrian Hunt


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Closing date: 06 Oct 2017