Apprentice Administrator Portsmouth Hospitals Nhs Trust Estates

A fantastic opportunity to work within a Business Administration role at Portsmouth Hospitals. You will participate in ensuring the efficient running of the Department and their processes by providing administration and clerical support. You will also undertake a range of clerical duties in conjunction with other admin staff in the department.

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Closing date: 31 Aug 2017

Apprenticeship summary

  • Weekly wage

    £131.25

    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    8.30am -4.30, 5 days per week - 37.5hrs

    Total hours per week: 37.50

  • Apprenticeship duration

    1 years

  • Possible start date

    04 Sep 2017

  • Date posted

    16 May 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001230643

  • Positions

    5 available

Provide administrative support to the Team including:

Specific Core Functions

  • To communicate sensitive and confidential information both orally and in writing, to managers, staff and external relationships.
  • To take on reception duties, which will include greeting and receiving relatives, answering any queries they may have, telephone queries from relatives, internal telephone queries.
  • To respond to all emails, letters and telephone calls.
  • To ensure that all filing systems are maintained and up to date.
  • To develop improved administrative systems and/or procedures as necessary.
  • To ensure that the stock of all literature required is maintained and replenished by informing manager so they can place order
  • To cover the duties of colleagues within department in times of absence or heavy workload and to work as a team member at all times.
  • To open and distribute the post on a daily basis.
  • To provide day to day support to the administration team.

Health & Safety

  • The post holder must be fully aware of his/her responsibilities towards the Trust’s policies and procedures, especially with regards to health and safety.
  • To ensure that the Trust’s health and safety policies are understood and observed and that correct procedure is followed.
  • To ensure the appropriate use of equipment and facilities and the environment is maintained in good order.
  • To take necessary precautions to safeguard the welfare and safety of themselves, patients, staff and visitors, in accordance with the Health & Safety at Work Act.
  • To undertake appropriate health and safety training to support safe working practice including, where appropriate, its management.

Confidentiality

  • The post holder is required to respect confidentiality of all matters that they learn as a result of their employment with the Trust, including matters relating to other employees and members of the public and patients.

Variation Statements

In addition to the above duties, to undertake any other appropriate tasks which may be requested following discussion with the post holder. This job description is subject to regular review and revision in the light of the changing needs of the service.


Requirements and prospects

Desired skills

  • Good communication skills, written and oral.
  • Good IT skills.
  • Numeracy skills.
  • Ability to work effectively within a team.
  • Typing Skills.
  • Commitment and Dedication

Personal qualities

  • Ability to act professionally at all times.
  • Motivated.
  • Calm and objective.
  • Approachable.
  • Good interpersonal skills.
  • Tactful.
  • Ability to maintain confidentiality.

Qualifications required

Good level of Maths and English.

Future prospects

If you are successful in applying for an Apprenticeship position and if you continue to demonstrate the right attributes and attitude, there will be opportunities to progress onto the Advanced Level Apprenticeship and then further employment options with Portsmouth Hospital NHS Trust.

Things to consider

The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year. The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over. Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week). For more information visit: www.gov.uk/national-minimum-wage-rates

About the employer

The Queen Alexandra Hospital site has gone through a major redevelopment to create a modern and 'fit for purpose' hospital, which has been completed in 2009. This work has been done in partnership with 'The Hospital Company', a consortium of Carillion Plc and the Royal Bank of Scotland. The majority of the Trust's acute services are now provided at Queen Alexandra following the opening phase of the new state-of-the-art facilities.

Employer

Portsmouth Hospitals Nhs Trust Estates

Address

Southwick Hill Road

Cosham

Portsmouth

PO6 3LY

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Training provider

You will be required to undertake an Apprenticeship Framework which will consist of:

  • NVQ Diploma in Business and Administration Level 2
  • Functional Skills in Maths, English and ICT
  • Employment Rights and Responsibilities

Off the job training will be required.

Apprenticeship framework

Business and Administration

Training provider

HTP

Applications for this apprenticeship are being processed by HTP Training

Contact

Nikki Cruttenden 02392 374 752 nikki.cruttenden@htp.ac.uk


Before you apply

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Closing date: 31 Aug 2017