Business Administration Apprenticeship - Calex UK Academy Slough
CALEX UK LTD
Slough (SL1 4JG)
Closes in 24 days (Monday 17 November 2025)
Posted on 15 October 2025
Contents
Summary
This exciting opportunity is ideal for someone looking for a structured, supportive and challenging apprenticeship and we’re looking for motivated and enthusiastic people to join our dynamic teams. The Apprenticeship Programme is geared toward training the right candidate to become a qualified Administrator.
- Wage
-
£17,000 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday- Friday, 9.00am- 5.00pm, however your exact hours will be confirmed at interview.
38 hours a week
- Start date
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Thursday 20 November 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Provide an administration support function for the Apprenticeship Funding Manager and wider team
- Support the day-to-day delivery of apprenticeship data, compliance, and reporting requirements
- Assist with programme administration, reception cover, and invigilation
- General administrative support responsibilities as required
- Compliance and data administration
- Support with compliance checks of learner enrolments on BUD
- Assist with the accurate input, updating and management of apprenticeship data on the Apprenticeship Service (AS), including creating cohorts, adding apprentices, and linking to employers
- Collate and produce reports for management and funding purposes
- Work closely with the Apprenticeship Funding Manager and wider team to deliver effective administration support
- Audits and quality
- Assist in preparing documentation for internal and external audits
- Provide support in resolving issues identified during compliance checks
- Operational support
- Assist with exam invigilation where required
- Support with reception cover, including greeting visitors and responding to queries
Where you'll work
842 Yeovil Road
Slough
SL1 4JG
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CALEX UK LTD
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Working towards a Level 3 Business Administrator apprenticeship standard
- At least 20% of your working hours will be allocated to 'off-the-job' training. We'll support you in understanding the working hours during the recruitment process
Your Development:
- Our Apprenticeship Programme is an excellent way of ensuring we have high-quality people working within our business. We're looking for ambitious candidates ready to take ownership of their development, work hard to achieve their potential and grow with an ambitious employer
- The Programme typically lasts between 12 and 24 months, depending on the career path chosen, and you'll achieve a nationally recognised qualification
- Block training is complemented by a combination of regular coaching visits from one of our experienced coaches, as well as virtual classroom sessions and E-Learning modules
- Please ensure you have copies of your GCSE, Scottish National, and Functional Skills certificates, as we may request to see them during the application process
Requirements
Essential qualifications
GCSE in:
- English (grade 4 or above)
- Mathematics (grade 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Patience
About this employer
Calex is one of the UK’s largest apprenticeship training providers with over 20 years of experience in employer led provision.
After this apprenticeship
- There are lots of opportunities to develop your career within our expanding business
- Your early development is carefully mapped through your Apprenticeship journey, with your learning focused toward achieving an industry-recognised qualification
- This is the grounding for your future development within the network, and opportunities exist, once qualified, to further develop your skills and to move into new roles
Ask a question
The contact for this apprenticeship is:
CALEX UK LTD
The reference code for this apprenticeship is VAC1000346592.
Apply now
Closes in 24 days (Monday 17 November 2025)
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