Business Administrator Apprenticeship
TOOLING INTELLIGENCE LTD
KENILWORTH (CV8 1NP)
Closes in 20 days (Friday 23 May 2025 at 11:59pm)
Posted on 2 May 2025
Contents
Summary
Tooling Intelligence is seeking a proactive and detail-oriented Accounts and Administration Assistant to provide personal assistant and administrative support to the Managing Director. In addition, the successful candidate will handle accounts receivable responsibilities, including following up with customers on outstanding invoices.
- Wage
-
£14,133.60 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, 9.00am - 5.30pm
36 hours a week
- Start date
-
Saturday 24 May 2025
- Duration
-
1 year 2 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Key Responsibilities:
PA & Administrative Support:
- Assist the Managing Director with daily administrative tasks, including managing emails, calendars, and appointments
- Prepare and format documents, reports, and presentations
- Coordinate meetings, take minutes, and follow up on action points
- Manage travel arrangements and itineraries when required
- Handle confidential and sensitive information with discretion
Accounts Receivable Duties:
- Manage the invoicing process, ensuring all invoices are accurate and sent to clients promptly
- Follow up with clients regarding outstanding payments and overdue invoices
- Maintain detailed records of all communications and payment arrangements with clients
- Reconcile customer accounts and resolve any discrepancies or disputes
General Accounts Support:
- Assist in maintaining accurate financial records using Xero accounting software
- Assist with bank reconciliations, supplier payments, and other day-to-day financial transactions
- Collaborate with the finance team to ensure smooth end-of-month and year-end processes
- Provide general administrative support to the accounts department as required
Where you'll work
UNIT K5
HOLLY FARM BUSINESS PARK
HONILEY
KENILWORTH
CV8 1NP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- Business Administrator Level 3 Apprenticeship Standard
- Weekly attendance to Business Adminstration classes at Coventry & Warwickshire Chamber Training's Training Academy
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Mathematics (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Time Management
About this company
Tooling Intelligence provides innovative inventory and asset management solutions to a wide range of industries across the United Kingdom and Europe.
After this apprenticeship
- Completion of the Apprenticeship could lead to a permanent position within the business
Ask a question
The contact for this apprenticeship is:
COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED
Katie Henderson
henderson.k@cw-chambertraining.co.uk
02476231122
The reference code for this apprenticeship is VAC1000318539.
Apply now
Closes in 20 days (Friday 23 May 2025 at 11:59pm)
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