Apprentice Business Administrator

APPLIED ACCOUNTANCY LIMITED

MAIDSTONE (ME16 8GD)

Closes in 20 days (Thursday 20 November 2025 at 11:59pm)

Posted on 30 October 2025

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Summary

This is a fantastic opportunity for someone looking to start their career in business administration within a professional accounting environment. You’ll support the team with administrative duties, client communications, and day-to-day office operations while working towards a recognised Level 3 Business Administration Apprenticeship qualification.

• Wage:

  £14,722.50 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

  Full support and mentoring from a qualified, experienced team. Career progression opportunities within the practice upon successful completion of the apprenticeship.

• Training course: Business administrator (level 3)
• Hours: Monday to Friday between 9am to 5pm.

  37 hours 30 minutes a week

• Start date:

  Monday 1 December 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Provide general administrative support to company accountants and the payroll manager

Maintain and update client records and internal databases.

Handle incoming calls, emails, and correspondence professionally.

Assist in preparing client letters, engagement documents, and reports.

Support the bookkeeping and payroll departments with data entry and document organisation.

Help manage deadlines for HMRC filings and Companies House submissions.

Organise and file digital and paper documentation in line with GDPR requirements.

Liaise with clients to request necessary information and provide updates.

Support the onboarding process for new clients and suppliers.

Where you'll work

50A CLIFFORD WAY
MAIDSTONE
ME16 8GD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

QDOS TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

You will receive full training and guidance from experienced colleagues.

You’ll work towards achieving your Business Administrator Level 3 qualification through structured on-the-job training and external learning.

The apprenticeship will provide you with valuable skills in communication, organisation, problem-solving, and professional office systems.

More training information

Training will be carried out on site.

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Initiative

About this employer

A well established accountancy practice emplying 9 members of staff. Working with mainly small businesses of varying nature.

http://www.appliedaccountancy.co.uk (opens in new tab)

Company benefits

Friendly and supportive working environment.

After this apprenticeship

Full support and mentoring from a qualified, experienced team.

Career progression opportunities within the practice upon successful completion of the apprenticeship.

Paid study time and exam support (if progressing to accounting qualifications in the future).

Friendly and supportive working environment.

Ask a question

The contact for this apprenticeship is:

APPLIED ACCOUNTANCY LIMITED

Paul Baker

paul@appliedaccountancy.co.uk

The reference code for this apprenticeship is VAC1000348995.

Apply now

Closes in 20 days (Thursday 20 November 2025 at 11:59pm)

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