Level 3 Business Admin Apprenticeship - Westminster

EVOLVE APPRENTICES LTD

Westminster (W1K 5JH)

Closes in 18 days (Monday 10 November 2025)

Posted on 20 October 2025

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Summary

We are looking for Westminster candidates who are interested in completing a Level 3 Document Controller / Administrator apprenticeship. The successful candidate will spend 18 months working as an Admin Apprentice as part of the CITB / Flexi-Job Shared Apprenticeship Scheme. Employed by Evolve Apprentices while completing the apprenticeship.

• Wage:

  £25,207 a year

  Check minimum wage rates (opens in new tab)

  London Living Wage = £13.85 per hours, minimum paid 35 hour week.

• Training course: Business administrator (level 3)
• Hours: Monday-Friday, weekends may be an option. Minimum of 35 hours per week but potential for more. Approx. 8am - 5pm but hours will be confirmed by contractor after successfully passing the Stage 1 & 2 Interview.

  35 hours a week

• Start date:

  Tuesday 11 November 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

What will the apprentice be doing?

This apprenticeship will be based in an office on a busy construction site and an appreciation for following Health & Safety protocols is a must. Your general tasks could include:

- Controlling company and project documentation
- Sorting, storing, and retrieving electronic and hard copy documents
- Producing document progress reports for senior managers
- Ordering of office supplies and liaising with other office staff
- General admin tasks such as greeting clients, management of meetings and meeting room bookings, supporting with site signage, presentations, and may include supporting with events

These tasks can be repetitive with a high attention to detail needed. As you gain experience in your role, you will gain further tasks and responsibilities to add diversity.

What training will the apprentice take and what qualification will the apprentice get at the end?

The qualification you would be working to is the Level 3 Business Administration (Standard) where we will be looking to partner with a training provider to provide the training.

This training will mainly be through remote learning with a paid study time as needed up to 7 hours/1 day per week. You are expected to travel if needed for training and assessments. You will be responsible to managing/arranging with your line manager.

Where you'll work

Westminster
W1K 5JH

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

HEART OF ENGLAND TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This Level 3 Business Administrator apprenticeship will be based in an office on a busy construction site and an appreciation for following Health & Safety protocols is a must. Your general tasks could include:

- Controlling company and project documentation
- Sorting, storing and retrieving electronic and hard-copy documents
- Producing document progress reports for senior managers
- Ordering office supplies and liaising with other office staff

These tasks can be repetitive with high attention to detail needed.

If required, you will also complete Functional Skills in English and maths.

Requirements

Desirable qualifications

GCSE or equivalent in:

• English (grade Level 2)
• Math (grade Level 2)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Administrative skills
• Analytical skills
• Attention to detail
• Communication skills
• Customer care skills
• Patience
• Team working

Other requirements

We are looking for reliable candidates who are committed to starting and completing this apprenticeship, who have good timekeeping and attendance, who are as determined to gain the qualification alongside the work experience. We are committed to equality and diversity in the workplace.

About this employer

Evolve is a not-for-profit organisation that manages the CITB Shared Apprenticeship Scheme within London. In other terms, we offer construction apprenticeships!

After this apprenticeship

On completion of this apprenticeship, you can work as a qualified Trainee Document Controller where, with more experience, you can look to progress into a Document/Office Management position. This could also develop into working in a construction companies head office, overseeing various projects.

On top of that, this is not a construction specific apprenticeship with the Business Admin qualification containing transferrable skills into other industries.

Ask a question

The contact for this apprenticeship is:

HEART OF ENGLAND TRAINING LIMITED

The reference code for this apprenticeship is VAC1000347416.

Apply now

Closes in 18 days (Monday 10 November 2025)

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