Procurement Coordinator Business Apprenticeship
BARTON STORAGE SYSTEMS LTD
WEST MIDLANDS (WV14 7NG)
Closes in 8 days (Friday 31 October 2025 at 11:59pm)
Posted on 17 October 2025
Contents
Summary
Reporting directly to the Procurement Supervisor, the Purchasing Coordinator is responsible for ensuring that Purchase Orders raised on behalf of the business, are placed in a timely fashion and then expedited in line with the needs of the business.
- Wage
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£16,354 a year
- Training course
- Business administrator (level 3)
- Hours
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Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.
37 hours a week
- Start date
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Friday 7 November 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Responsible for the overall inventory planning for the business, the Purchasing Coordinator will set, maintain and order stock to appropriate min/max stock levels balancing high stock availability for customers against warehouse space constraints and working capital.
The Purchasing Coordinator will also aid the Procurement Supervisor and Procurement Director in completing tactical and tasks related to the suppliers for which they are responsible, such as; supplier management, supporting in supplier meetings, sourcing activities, negotiations and cost savings, managing supplier contracts and improving supplier performance. This is predominantly a supporting role, so such tasks will be done under the supervision and guidance of the Procurement Supervisor.
Specific Duties:
Order Book Management:
- Responsibility for complete order book management. Ie. expediting orders, cancelling, increasing or reducing order quantities where appropriate
- Receive and file order acknowledgements to ensure that Purchase Orders aren’t missed or lost by suppliers
- Issue ‘outstanding order reports’ to suppliers to ensure that vendor order books are aligned with Baron Storage Systems ERP system
- Maintain accurate expected order dates within the ERP system so that orders can be effectively tracked and customers easily updated
- Book in and Good-Receive Purchase Orders on the ERP system.
- File documentation generated within in the procurement cycle, such as; RFQs, quotations, Purchase Orders, order acknowledgments, order amendments, ASNs, Delivery notes and any other supplementary documentation
- Ensure that Orders are placed accurately and check them against supplier acknowledgments so that invoice queries are kept to a minimum. Resolve any supplier invoice queries in a timely manner
Inventory Planning:
- Running ‘re-order’ reports or ‘Materials Requisition Planning’ with the purpose of raising purchase orders for the products and services that the business requires, while maintaining appropriate levels of stock
- Set and maintain appropriate minimum and maximum stock levels to ensure that stock availability for customers is above target and space in the warehouse is fully utilised
- Communicate regularly with the warehouse to support their smooth operations and space constraints
- React to changes in demand trends to limit, as much as possible the number of SKUs going into back order
Operations Support:
- Responsible for proactively updating the Operations team (on a daily basis), informing them in advance of goods that are not going to be ready to send to key corporate customers, so that they can be left off outbound advance shipping notes
- Work closely with Operations and the Warehouse teams to plan supplier deliveries into timed delivery slots to assist with warehouse resource planning
- Complete Advance Shipping Notes and maintain the ‘goods-In’ calendar so that the business is well informed of the goods that it is due to received
Other duties:
- After approval by the Procurement Director (or other Directors in the business) raise ad-hoc Purchase Orders as requested, such as; non-product-related items, services and spot-buys
- Work with the Operations and Commercial teams to resolve any quality issues that are believed to be caused to supply chain or supplier errors, getting products reworked, credit notes or replacements as is appropriate
- Acting as the main liaison with suppliers when asked for technical or commercial (pricing and lead-time) information from other stakeholders at the company
Where you'll work
BARTON INDUSTRIAL PARK
MOUNT PLEASANT
BILSTON
WEST MIDLANDS
WV14 7NG
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CITY OF WOLVERHAMPTON COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Business Administrator Level 3 Apprenticeship Standard
- Training will be completed with City of Wolverhampton College
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Team working
Other requirements
KNOWLEDGE REQUIREMENTS · High attention to detail, accuracy and administration skills. · Knowledge of computer operation including the MS suite and CRM systems. · Good verbal and written communication skills. · Ability to organise daily workload. · The ability to prioritise, multi-task and work well under pressure. · Excellent time management to meet tight deadlines. · The ability to work both independently with minimal supervision and then as part of a team when required. · Positive attitude toward other members of staff. · Keep the Procurement Director and wider organisation informed of delays or problems with suppliers which fall under the assigned categories. · Assist the Procurement Supervisor in optimising supplier performance via; running performance reports, conducting regular supplier appraisal and by issuing and reviewing supplier scorecards. · Assist the Procurement Director in achieving cost savings within the categories. Maintaining close relationships with suppliers and monitoring and keeping ahead of market trends. Identify opportunities for cost reduction, added value and continual improvement within the supply chain.
About this employer
Barton Storage Systems, your trusted trade-only supplier with over 60 years of excellence serving the UK and international markets. Through our UK distributor network, we deliver premium-quality storage equipment, innovative handling systems, and reliable access solutions that meet evolving industry demands.
After this apprenticeship
- There may be the opportunity of a full-time position upon successful completion of the apprenticeship
Ask a question
The contact for this apprenticeship is:
CITY OF WOLVERHAMPTON COLLEGE
Laura Aston
01902 837163
The reference code for this apprenticeship is VAC1000347170.
Apply now
Closes in 8 days (Friday 31 October 2025 at 11:59pm)
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