Transport Admin Apprentice

FILM LOGISTICS LIMITED

Buckinghamshire (MK19 6DG)

Closes in 13 days (Friday 31 October 2025 at 11:59pm)

Posted on 17 October 2025

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Summary

Step into the world of film with Film Logistics! As a Business Admin Apprentice, you’ll be the backbone of production—organising, coordinating, and making movie magic happen behind the scenes. Put the lights, camera and action into starting your new career.

• Wage:

  £16,000 a year

  Check minimum wage rates (opens in new tab)

  Annual Salary

• Training course: Business administrator (level 3)
• Hours: 9.00am - 5.00pm, Monday to Friday (but will need flexibility).

  37 hours 30 minutes a week

• Start date:

  Monday 3 November 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Main Tasks & Responsibilities:

• Organise the team of drivers to maximise service standards and minimise costs
• Source vehicles with help from our rental department
• Ensure the accurate completion of all job requests on the in-house booking system
• Book in repairs and warranty work to vehicles with our maintenance department
• Identify and report new business opportunities
• Answering and directing phone calls
• Copying, scanning, printing tasks
• Printing production documents as requested
• Creating new profiles on business software system for new starters, suppliers and customers
• Load orders for processing, collate documents for production
• Liaise with customers regarding updates/delivery dates etc.
• Assist with quality reports, printing scanning. Please note that a drivers license is required for this role

Where you'll work

Unit A Mount Mill Farm
Stratford Road
Milton Keynes
Buckinghamshire
MK19 6DG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MILTON KEYNES COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Your learning will take place at the South Central Institute of Technology, which offers benefits such as: Quality teaching and support. Project-based learning, co-delivered by employers. State-of-the-art facilities with plenty of tech equipment available.

Requirements

Essential qualifications

GCSE in:

• Maths (grade 9-4)
• English (grade 9-4)
• Science (grade 9-4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Positive attitude
• Enthusiastic
• drivers license
• customer service skills

Other requirements

A drivers license is required for this role. The key dates are to be used as a guide only. Should the right candidate be found, this vacancy may close early.

About this employer

Film Logistics are specialists in providing transport support to the Film & TV sector. We have developed a booking system enabling us to locate, book and action your need for transport quickly and efficiency. You will have a dedicated Transport Manager who will work with you throughout each project, using our in-house tailor made system relays jobs direct to drivers. Our team of experienced drivers are available 24 hours a day, ready to turn your logistical problems into innovative solutions. With online booking the driver will receive a notification of the job requested direct, start and finish times are logged which produces the Timesheet for that job. As all of our vans are tracked, we are aware where all of our drivers are at any time meaning they can be rerouted if required. We use fuel cards which tie up with each Timesheet making Invoicing easier and clearer, dedicated Accounting Teams ensure that Invoicing is completed as soon as possible.

After this apprenticeship

As we grow and take on exciting new projects in the world of film and television, joining our team means you’ll have real chances to build your skills and move up as the company gets bigger. We’re proud of creating a supportive environment where hard work and enthusiasm are noticed, whether you’re interested in learning new things, trying out different roles and helping out with major productions. With us, your career can grow as we do—there’s always room to take on new challenges and be part of something special in the industry.

Ask a question

The contact for this apprenticeship is:

MILTON KEYNES COLLEGE

The reference code for this apprenticeship is VAC1000346115.

Apply now

Closes in 13 days (Friday 31 October 2025 at 11:59pm)

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