Pharmacy Administration and Data Entry Apprentice (The Royal Marsden NHS Foundation Trust)
The Royal Marsden NHS Foundation Trust
Wallington (SM6 0DX)
Closes in 21 days (Friday 31 October 2025 at 11:59pm)
Posted on 10 October 2025
Contents
Summary
The work will include administrative duties and involves dealing with a variety of other hospital staff by telephone and in person. Training, appropriate to the needs of the job, will be given as well as the opportunity to undertake a level 3 qualification in Business Administration.
- Wage
-
£29,651 a year
Check minimum wage rates (opens in new tab)
Salary- £29,651 - £31,312 per annum
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday.
Shifts to be confirmed.
37 hours 30 minutes a week
- Start date
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Monday 17 November 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Summary of the Role
To support the Pharmacy Systems and Applications Manager in the management of data entry required for information purposes by the Trust as well as providing routine computer and systems support for the pharmacy. The work will include administrative duties and involves dealing with a variety of other hospital staff by telephone and in person. Training, appropriate to the needs of the job, will be given as well as the opportunity to undertake a level 3 qualification in Business Administration.
The post holder will be expected to work accurately and conscientiously with attention to detail. The post holder should have good technical knowledge of computers, and these aspects of the job will be developed as far as the willingness to learn, and skills of the post holder allow.
Key Duties & Responsibilities
Under the guidance of the Pharmacy Systems and Applications Manager:
- To input, manipulate and present data as required by the Pharmacy Business Unit Senior staff.
- To provide first-line support for pharmacy staff with software, computer, printer or other technical device problems and queries.
- To assist the Pharmacy Stores and Systems Managers with the support and maintenance of the automated dispensing system (robot).
- To carry out the Aseptic Unit 3rd party partnership invoicing pathway process.
- To provide support and cover for standard medicines invoicing and purchasing.
- To generate weekly contract variance reports for medicines procured by the Trust.
- To produce end of month reports for the Finance department from Epic and submit external daily and month end reports including RxInfo, IQVIA and Pharmex drug usage and cost data.
- To undertake stock control of stationary sundries for the Pharmacy department in Sutton, including submitting requests to the Senior Pharmacy Administrator for order processing and receiving the deliveries.
- To carry out general filing and archiving including but not limited to new drug and supplier addition forms.
- To assist the Pharmacy Systems Manager and Technician with projects, technical upgrades and rollouts in pharmacy areas.
- To generate accurate minutes of Pharmacy Systems meetings for circulation both internal and external to the Trust.
- To provide assistance in the pharmacy stores area if required, including stock control, ward top ups and assistance with deliveries and distribution tasks.
- To carry out any other ad hoc duties related to support the pharmacy with administrative or data entry tasks as required.
- To participate in training and personal development as identified via the appraisal process.
Where you'll work
Carew House
Railway Approach
Wallington
SM6 0DX
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BPP PROFESSIONAL EDUCATION LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
More training information
BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.
Requirements
Essential qualifications
GCSE in:
Other in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Team working
- Excel, Word & Outlook
- Prioritisation skills
- Managing workload efficiently
- Interpersonal skills
- Time management skills
- Telephone communication
- Well presented
- Calm when under pressure
- Adaptable to change
- Reliable
- Good attendance
About this employer
As one of the leading cancer centres in the world with a track record of developing new and better ways of diagnosing and treating cancer, The Royal Marsden contributes to improved outcomes for patients globally. Its primary aim is to deliver the best cancer treatment through world-leading research, operating a ‘bench to bedside’ strategy with our academic partner, The Institute of Cancer Research (ICR).
Company benefits
· NHS Pension. · Salary Sacrifice Schemes - Cycle to work, Car Lease and Home and Technology Schemes. · Employee Assistant Programme - access to a range of exciting new employee benefits from our health and wellbeing partner.
After this apprenticeship
Level 3 qualification in Business Administration and development opportunities.
Ask a question
The contact for this apprenticeship is:
BPP PROFESSIONAL EDUCATION LIMITED
Raymond Duke
RaymondDuke@bpp.com
01133500333
The reference code for this apprenticeship is VAC1000345815.
Apply now
Closes in 21 days (Friday 31 October 2025 at 11:59pm)
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