School Administrator Apprentice
THE BISHOP OF WINCHESTER ACADEMY TRUST
Bournemouth (BH8 9PW)
Closes in 20 days (Thursday 23 October 2025 at 11:59pm)
Posted on 2 October 2025
Contents
Summary
Start your admin career in a friendly and supportive school known for developing its staff. You'll offer confidential and efficient administrative support within our school office, ensuring a courteous reception service. You will also have the opportunity to work with finance and HR colleagues to undertake admin tasks in their areas.
- Wage
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£13,937.30 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Check minimum wage rates (opens in new tab)
Salary will be pro-rata across the year After 12 months, if you are over the age of 19, your wage will rise to the national minimum wage for your age.
- Training course
- Business administrator (level 3)
- Hours
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Monday to Thursday, 8.00am - 4.00pm.
Friday, 8.00am - 1.30pm.
30 minute unpaid break, Monday - Thursday.
Term time only, 39 weeks.
35 hours 30 minutes a week
- Start date
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Saturday 1 November 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will receive comprehensive training from our admin team and your apprenticeship provider. Additionally, you will be given dedicated study time and support to help you successfully complete your apprenticeship.
Your daily tasks will include:
- Welcoming visitors and managing reception duties
- Producing a variety of documents using software packages such as Microsoft Word and Excel
- Handling standard enquiries by telephone or in person from pupils, parents, staff, and the wider community
- Maintaining stationery stock levels
- Assisting with the creation of the school newsletter
- Sending out communications via parent mail - scheduling and organising appointments and meetings
- Supporting the preparation and coordination of school events
- Undertaking HR admin tasks and providing support with the recruitment of new staff
- Undertaking finance admin tasks such as invoice processing
- Managing and updating school records and databases
- Assisting with filing and other administrative tasks
- Supporting the implementation of school policies and procedures
- Collaborating with staff to ensure a smooth daily operation of the school office
Where you'll work
The Bishop Of Winchester Academy
Mallard Road
Bournemouth
BH8 9PW
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
HEART OF ENGLAND TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The apprentice will be trained in the workplace, they will also regularly meet with an Educator from Heart of England Training via teams.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
- Physical fitness
Other requirements
An enhanced DBS Check will be required. The role is varied and will be different from day to day to meet the needs of the academy. It can be fast paced and involve the need to undertake several tasks at the same time.
About this employer
The Bishop of Winchester Academy is an oversubscribed and thriving Church of England School. The school staff are motivated and ambitious, driven by the mantra of High Expectations – No Excuses to improve the educational outcomes and life chances for the young people in the school. A career in education in hugely rewarding either in a teaching or non-teaching capacity, to have the opportunity to make a difference to young people’s lives. State secondary school with 6th Form with 1200 students aged 11-18.
After this apprenticeship
It is hoped a permanent position will be offered on successful completion of the apprenticeship programme however this is not guaranteed.
Ask a question
The contact for this apprenticeship is:
HEART OF ENGLAND TRAINING LIMITED
Louisa Barby
Apprenticeshiprecruitment@hoet.co.uk
01788568425
The reference code for this apprenticeship is VAC1000344794.
Apply now
Closes in 20 days (Thursday 23 October 2025 at 11:59pm)
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