Careers Administration Apprenticeship
THE DUSTON EDUCATION TRUST
Northampton (NN5 6XA)
Closes in 23 days (Sunday 26 October 2025 at 11:59pm)
Posted on 2 October 2025
Contents
Summary
This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff. You will be required to assist in any administration function to support the needs of the school mainly within the Careers department.
- Wage
-
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
8am – 4.00pm Monday – Thursday and 8am – 3.30pm Friday with an unpaid lunch break of 30 minutes. 39 weeks of the year
37 hours a week
- Start date
-
Monday 27 October 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Administration and Coordination:
- Act as the first point of contact for students, staff, parents, and external visitors, managing enquiries professionally.
- Provide administrative support for careers activities, events, and workshops, including managing invitations, booking venues, and maintaining attendance records.
- Assist in organising school careers events, such as careers fairs, employer talks, speed networking sessions, and workshops.
- Maintain accurate student records related to careers interventions, using the school’s management systems (such as Unifrog).
Communication:
- Communicate effectively with external partners, employers, and training providers to support careers initiatives.
- Prepare regular communications and updates for parents and students on careers events and opportunities.
- Support the Careers Leader and Careers Adviser in managing social media content, newsletters, and promotional materials related to careers activities.
Support and Development:
- Support the delivery and evaluation of careers programmes across all year groups.
- Facilitate the organisation and administrative support for work experience placements, liaising with employers and ensuring safeguarding compliance.
- Assist in the collection and analysis of destination data and the compilation of reports for leadership and external stakeholders
Safeguarding:
Ensure compliance with the school’s Safeguarding and Child Protection policies, contributing to a safe and supportive environment for all students.
Skills and Competencies:
- Proficient in Microsoft Excel with strong organisational skills.
- Willingness and ability to learn and use school platforms such as SIMS, Class Charts, and Unifrog effectively.
Professional Development:
Engage actively in professional development opportunities, working towards a qualification in Careers Leadership or Careers Adviser as provided by the school.
General
- To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
- Provide administration support when required throughout the school
- Keep adequate records and be able to clearly identify stored material.
- To support at school break times with supervision of students as and when required.
- Such other duties as may be compatible with the nature of the post and reasonably requested by the Principal.
Where you'll work
The Duston School Berrywood Road Duston
Northampton
NN5 6XA
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
STARTING OFF LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Apprenticeship delivered by Starting Off
- Level 3 Business Administration apprenticeship course
- Online apprenticeship training via OneFile and Team/Zoom calls
Requirements
Essential qualifications
GCSE in:
- English (grade 4/C)
- Maths (grade 4/C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Team working
Other requirements
Passing a DBS check.
About this employer
Our client is a mixed, all-through academy serving students aged 4 to 18 (primary, secondary and sixth form). This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff.
After this apprenticeship
Possibility of a permanent position upon successful completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
STARTING OFF LIMITED
Sophie Charalambous
Sophie.charalambous@startingoff.co.uk
The reference code for this apprenticeship is VAC1000344657.
Apply now
Closes in 23 days (Sunday 26 October 2025 at 11:59pm)
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