Business Administrator Level 3 Apprentice

WEST NAUTICAL LIMITED

NEWCASTLE UPON TYNE (NE2 2AD)

Closes in 7 days (Wednesday 15 October 2025)

Posted on 1 October 2025

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Summary

We are seeking a motivated Business Apprentice to join our global accounts team. Reporting directly to the Head Accountant, this role is vital in supporting the smooth operation of our finance and administration functions. The successful candidate will gain valuable experience working in a dynamic environment within the luxury yacht industry.

Wage

£19,500 a year

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm.

37 hours 30 minutes a week

Start date

Monday 27 October 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Upload invoices and credit notes for yacht and company accounts accurately
  • Perform daily reconciliation of yacht accounts using accounting software
  • Support the preparation of monthly financial reports and yacht VAT returns
  • Assist with yacht payroll processing and charter account management
  • Post payments correctly to relevant accounting systems
  • Handle incoming calls to the accounts team, verify bank details, and direct enquiries as needed
  • Perform general office duties such as mail sorting, scanning, and document shredding
  • Undertake other tasks as directed by the manager to support the team

Where you'll work

18A OSBORNE ROAD
NEWCASTLE UPON TYNE
NE2 2AD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

NCG

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • 4 days per week at West Nautical 
  • 1 day per week at Newcastle College 

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Logical
  • Team working
  • Creative
  • Initiative

About this employer

West Nautical is a leading global provider of luxury yacht services, offering expert yacht management, charter, sales brokerage, new build consultancy, and crew employment. With offices in the UK, Monaco, Cyprus, and Dubai, we provide seamless, high-quality support to yacht owners and enthusiasts worldwide. Known for our commitment to excellence, we foster a collaborative and detail-oriented work culture that values client satisfaction and professional development.

After this apprenticeship

Potential for progression to a full-time role upon successful completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

NCG

Newcastle College

apprenticeships@ncl-coll.ac.uk

01912004849

The reference code for this apprenticeship is VAC1000344651.

Apply now

Closes in 7 days (Wednesday 15 October 2025)

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