Office Administrator Apprentice

MAYFLOWER ACCOUNTANCY & TAX LIMITED

Toddington (LU5 6DE)

Closes in 13 days (Thursday 9 October 2025 at 11:59pm)

Posted on 25 September 2025

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Summary

Join Mayflower Accountancy and be part of a forward-thinking team where innovation meets integrity. With a strong focus on client relationships, tech-driven solutions, and professional growth, it's an exciting place to shape the future of finance while making a real impact every day.

• Wage:

  £16,000 a year

  Check minimum wage rates (opens in new tab)

  Annual Salary

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, 9.00am - 5.00pm, 1 hour unpaid lunch.

  35 hours a week

• Start date:

  Sunday 19 October 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assisting in our AML CDD compliance, current and on-going
• Organising file and folder structures in systems, building in continuity
• Reviewing and analysing time sheets, ensuring they are submitted regularly
• Leading and delivering a consistent social media approach and helping to drive forward some of our marketing efforts
• Supporting the team with administrative duties
• Helping organise our CPD requirements
• Taking of minutes and notes as necessary
• Managing post
• Taking calls
• Making calls including helping alleviate timeliness with speaking to HMRC and their hold times
• Greeting customers, making them feel welcome
• Filing records, organising our record stores
• Supporting on-boarding and off-boarding
• Bookkeeping support, including managing specific processes e.g. deferred revenue analysis
• Keeping the office re-stocked with essentials
• Personal assistant support as needed
• Administration and support to speed up key processes

Where you'll work

Angel Business Centre
1 Luton Road
Toddington
LU5 6DE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MILTON KEYNES COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Business Administrator Level 3 Apprenticeship Standard:

• Training with Milton Keynes College
• Ongoing training, support and development with the employer
• Day release will be once a month to MK College, 50% online and in person training

Requirements

Essential qualifications

GCSE in:

• Maths (grade 9-4)
• English (grade 9-4)
• Science (grade 9-4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Organisation
• attention to detail
• numeracy skills

Other requirements

The role will be varied and will alter to the needs of the Practice.

About this employer

We are an accountancy practice based in Toddington, Bedfordshire, supporting clients not only locally, but right across the UK. We are involved with most aspects of accountancy and tax that impact individuals and small businesses. As such, we aim to bring comprehensive and impactful advice to those who work with us and deliver services to an impeccable standard. Coupled with the delivery of a whole host of compliance services, our main difference is that we are forward-looking. The activities we specialise in are those which help clients plan to meet their personal and professional goals.

After this apprenticeship

• An excellent opportunity to start your career with an innovative company
• This role will give insight into multiple other functions, such as Finance, Marketing, HR and Office Management, with the possibility to progress in these roles

Ask a question

The contact for this apprenticeship is:

MILTON KEYNES COLLEGE

The reference code for this apprenticeship is VAC1000343753.

Apply now

Closes in 13 days (Thursday 9 October 2025 at 11:59pm)

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