Apprentice School Administrator

Coomb Briggs Primary Academy

Immingham (DN40 2DY)

Closes in 20 days (Monday 13 October 2025 at 11:59pm)

Posted on 23 September 2025

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Summary

Coomb Briggs Primary Academy is seeking a motivated and detail-oriented Apprentice School Administrator to join their friendly and supportive team. This exciting opportunity offers the chance to build valuable workplace experience in a busy school office, developing practical skills while providing vital support to the staff, pupils, and parents.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course
Business administrator (level 3)
Hours
Monday - Thursday, 8.00am - 4.00pm and Friday, 8.00am - 3:30pm

37 hours a week

Start date

Tuesday 14 October 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Take accurate morning and afternoon attendance registers
  • Print and distribute the Emergency Evacuation Register
  • Communicate with parents/carers via phone, in person, or online, resolving queries or signposting appropriately
  • Contact parents/carers for missing lunch orders and chase outstanding payments for visits and clubs
  • Take messages for staff who are unavailable
  • Log first aid records from daily log sheets after 2:30pm
  • Draft and send letters, newsletters, and trip updates to parents/carers via email
  • Record visitor details in the school diary
  • Send relevant information to the Admissions department
  • Arrange trips and visits, liaising with venues and coach companies
  • Prepare meeting rooms, including Governor meetings
  • Organise and maintain the second-hand uniform stock and school pantry

Where you'll work

Coomb Briggs Primary Academy
Roval Drive
Immingham
DN40 2DY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

HULL BUSINESS TRAINING CENTRE LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Level 3 Apprenticeship in Business Administration consisting of:

  • Level 3 Apprenticeship in Business Administration
  • Level 2 Functional Skills in mathematics (if applicable)
  • Level 2 Functional Skills in English (if applicable)

You will be required to attend a half-day session with HBTC where you will work towards any functional skills (where needed) that you have to take.

Additional off the job training will also be required as part of the Apprenticeship.

There will also be an end point assessment. 

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Team working
  • Initiative

About this employer

At Coomb Briggs, they pride themselves on a caring, sharing ethos, where everyone is valued in a safe, happy, and stimulating environment. As an apprentice, you will benefit from: - Structured training and mentoring from experienced professionals. - Hands-on experience across a wide variety of administrative and organisational tasks. - A friendly and supportive team environment where your contribution is valued. - Opportunities to develop transferable skills that will support your future career in administration. - A meaningful role where your work makes a difference to the daily life of children, families, and staff

After this apprenticeship

  • After the Apprenticeship, there may be an opportunity for you to advance in the workplace or go on to higher education

Ask a question

The contact for this apprenticeship is:

HULL BUSINESS TRAINING CENTRE LIMITED

Mya Buckingham

mya@hullbusiness.co.uk

The reference code for this apprenticeship is VAC1000343356.

Apply now

Closes in 20 days (Monday 13 October 2025 at 11:59pm)

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