Apprentice Administration Assistant

APPROVED AIR LTD

Somerset (BS26 2TT)

Closes in 14 days (Friday 3 October 2025 at 11:59pm)

Posted on 18 September 2025

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Summary

Are you ready to take your first step into the world of business? Join a fast-growing company that values your potential over experience and offers amazing career development opportunities! If you're 16+, eager to learn, this is your chance to gain valuable skills, earn while you learn, and build a bright future in business administration.

• Wage:

  £17,160 a year

  Check minimum wage rates (opens in new tab)

  £8.25 per hour £330 Per Week £17,160 Per Annum

• Training course: Business administrator (level 3)
• Hours: Core office hours are 8pm to 5pm Monday to Friday - office based. Employees can choose to start at 8am and finish at 4pm, start at 8:30am and finish 4:30pm or start at 9am and finish at 5pm. Paid 30 minute lunch break.

  40 hours a week

• Start date:

  Monday 27 October 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Due to our exciting expansion, Approved Air is looking for a motivated, organised, and efficient Business Administration Apprentice to become part of our dynamic team in Rooksbridge, Somerset. If you're ready to jumpstart your career, this is the perfect opportunity for you! No experience? No problem! We’ll give you full training and support to help you succeed.

As an apprentice, you’ll have the chance to make a real impact with tasks including:

• Answering phone calls from our business clients and dealing with enquiries via email
• Updating records and information systems to ensuring the highest level of accuracy
• Completing and maintaining the company’s scheduling system within set timeframes
• Organising engineer travel, accommodation, and vehicle distribution
• Allocating, monitoring, and recording company vehicle checks,
• Creating and updating technical reports and drawings
• Assisting in the maintenance and updating of various industry accreditations
• Assisting with scheduling and coordinating our busy engineering team
• Writing technical reports and creating plans with Visio (don’t worry, full training is provided!)
• Contributing to our ISO quality management system
• Supporting the maintenance of industry accreditations
• Dedicating 20% of your time to personal development and apprenticeship study

Where you'll work

The Mill House
Stable Business Park
Rooksbridge
Somerset
BS26 2TT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• The apprentices will receive support from two experienced onsite managers, who will serve as their day-to-day mentors. Both managers have successfully completed apprenticeships themselves, offering valuable insight and guidance
• You will be pursuing a Level 3 Apprenticeship Standard in Business Administration, through Weston College
• As part of thhis program, you will attend Weston College once a month for workshops
• An assessor will conduct on-site observations to evaluate your progress, as well as supporting you in college throughout your apprenticeship
• At the conclusion of your program, your qualification will be assessed through an End Point Assessment

Requirements

Essential qualifications

GCSE in:

• English (grade 4/C)
• Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Number skills
• Team working
• Initiative
• Professional telephone manner
• Proactive, can-do attitude

Other requirements

Please note this vacancy may close early if sufficient applications are received. Full UK driving licence and access to own vehicle is essential.

About this employer

Approved Air Ltd is a Healthcare ventilation specialist company. We have a team of highly qualified engineering staff who undergo assignments primarily at NHS Trust sites. We are an expanding company with high standards and a commitment to providing excellence in everything we do.

https://approvedair.co.uk/ (opens in new tab)

Company benefits

25 Days holiday plus Bank Holidays. Christmas Shutdown (Paid) Free parking. Team building events.

After this apprenticeship

Upon successful completion of the Business Administration apprenticeship, individuals will have a solid foundation to advance within the company or pursue further career opportunities. Potential career pathways include:

1.     Administrative Assistant / Executive Assistant: Progress to roles that support higher-level management, handling more complex tasks and responsibilities.

2.     Office Manager / Supervisor: Take on a leadership role overseeing office operations, managing teams, and coordinating administrative processes.

3.     Project Coordinator / Project Manager: Move into project management, where you'll be responsible for planning, executing, and overseeing projects within the business.

4.     Operations Coordinator / Manager: Transition into an operations-focused role, helping to improve business processes and efficiency.

5.     Further Education or Qualifications: You can continue your education by pursuing advanced qualifications, such as a Level 4 or 5 qualification in Business Administration or other relevant fields.

 

Ask a question

The contact for this apprenticeship is:

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Erin Allsworth

erin.allsworth@weston.ac.uk

01934411594

The reference code for this apprenticeship is VAC1000342918.

Apply now

Closes in 14 days (Friday 3 October 2025 at 11:59pm)

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