Administrator Apprentice
Henry Hyams Limited
WEST YORKSHIRE (LS1 3BE)
Closes in 14 days (Friday 3 October 2025 at 11:59pm)
Posted on 18 September 2025
Contents
Summary
The post holder is under the direct supervision of the Practice Manager. The post holder has a general duty to assist in routine administration department tasks required as well as more specific duties set out below.
- Wage
-
Competitive
Competitive wage offered
- Training course
- Business administrator (level 3)
- Hours
-
Monday- Friday between 9am to 5pm.
35 hours a week
- Start date
-
Monday 6 October 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Provide general office assistance to all departments.
- Reception duties, welcoming clients, taking and diverting telephone calls to the correct department and taking messages where required.
- Prepare outgoing post.
- Hand delivery of documents to local offices and court, where required.
- Scan all incoming post to the correct files.
- Scan completed files for archiving.
- Assist in organisation and coordinating company events and meetings.
- Carry out weekly stationery and catering checks and place orders in line with business requirements.
- Ensure all meeting rooms are tidy and replenished throughout the course of the day.
- Other adhoc duties which are a requirement of the role.
Where you'll work
OXFORD HOUSE
OXFORD ROW
LEEDS
WEST YORKSHIRE
LS1 3BE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
TOTAL TRAINING PROVISION LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Our approach to learning is blended, including both face-face and virtual delivery. Apprentices will meet with a skills coach once a month.
More training information
At Total Training Provision, we have a clear purpose: to Innovate, Influence and Inspire the future of education.
Requirements
Essential qualifications
GCSE in:
- English (grade 4 or above)
- Maths (grade 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
Other requirements
Applicants must be friendly, approachable and willing to learn.
About this employer
Henry Hyams Solicitors is a Leeds-based law firm providing expert legal services in property, criminal, family, immigration, civil litigation, and wills & probate. Known for their client-focused approach, they are accredited by the Law Society’s Conveyancing Quality Scheme, reflecting their high standards and professionalism.
https://henryhyams.com/ (opens in new tab)
Company benefits
Mindful Employer. Generous annual leave – 25 days of holiday per year, plus Bank Holidays and your birthday off. Cycle to Work Scheme. Employee Assistance Program. Employee Discounts Portal. Regular Company Events.
After this apprenticeship
After the apprenticeship is completed, the apprentice will be considered for internal vacancies.
Ask a question
The contact for this apprenticeship is:
TOTAL TRAINING PROVISION LIMITED
Annie Mcloughlin
Annie.Mcloughlin@total-tp.com
07841422864
The reference code for this apprenticeship is VAC1000342904.
Apply now
Closes in 14 days (Friday 3 October 2025 at 11:59pm)
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