Business Admin Apprentice

RAYTEC LIMITED

Rotary Parkway (NE63 8QW)

Closes in 21 days (Wednesday 8 October 2025 at 11:59pm)

Posted on 17 September 2025

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Summary

Kickstart your career with an exciting opportunity to join Raytec, a global leader in innovative lighting solutions! As a Business Administration apprentice, you'll play a vital role in organising shipments of our products across the UK and around the world, while gaining hands-on experience preparing essential logistics documents and paperwork.

• Wage:

  £15,600 a year

  Check minimum wage rates (opens in new tab)

  £15,600 - £22,308 Depending on age

• Training course: Business administrator (level 3)
• Hours: Monday - Thursday, 8.30am - 5.00pm. Friday, 8.30am - 2.30pm.

  35 hours a week

• Start date:

  Monday 20 October 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Prepare shipping documentation including delivery notes, commercial invoices, and freight labels
• Generate carriage quotes for UK and international shipments
• Expedite deliveries of orders and returned materials (RMAs)
• Clear imports from suppliers and arrange shipments for Purchasing, Technical, and Marketing departments
• Book freight shipments for exhibitions and special events
• Order attested documentation required for exports
• Check freight invoices and raise queries on discrepancies
• Review Duty Deferment and Postponed VAT Accounting (PVA) accounts
• Review duty and VAT invoices for imports
• Send customer delivery notes and provide tracking information
• Record proof of deliveries and import/export documents for audit purposes
• Supporting our Canadian office with expediting deliveries and shipping queries
• Cover sales invoicing duties as required
• Scan and attach signed delivery notes into SAP
• Assist with ad-hoc office administration and support wider office functions
• Contribute to continuous improvement initiatives across the business

Where you'll work

Raytec Ltd
Unit 15
Wansbeck Business Park
Rotary Parkway
NE63 8QW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ZENITH PEOPLE LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This is a fully work-based programme. You will get allocated time to complete your apprenticeship work and also receive regular meetings with your training provider You will be studying the Level 3 Business Administrator apprenticeship standard over an 18-month period.

Requirements

Essential qualifications

GCSE or equivalent in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Administrative skills
• Attention to detail
• Communication skills
• Customer care skills
• IT skills
• Logical
• Number skills
• Organisation skills
• Problem solving skills
• Team working

Other requirements

Health care scheme, 25 days holiday, up to 30 with long service, plus bank holidays, Free coffee, tea, filtered water and fruit, Free onsite monthly catering, Discounted leisure centre membership.

About this employer

Founded in 2005, Raytec are world leaders in LED lighting for safety and security. We have over half a million products actively in service and employ over 90 staff. We have two offices located in Northumberland, UK, and Ottawa, Canada and sell to over 70 countries worldwide. All our products are manufactured in-house and have been installed in some of the most challenging environments on planet earth from the Arctic Circle to the Jungles of Borneo.

After this apprenticeship

• Potential full time role available for the right candidate upon completion of apprenticeship.

Ask a question

The contact for this apprenticeship is:

ZENITH PEOPLE LIMITED

The reference code for this apprenticeship is VAC1000342656.

Apply now

Closes in 21 days (Wednesday 8 October 2025 at 11:59pm)

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