Freight Export Administrator Apprenticeship

W. I Freight

Purfleet (RM19 1SR)

Closes in 14 days (Wednesday 1 October 2025 at 11:59pm)

Posted on 17 September 2025

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Summary

W.I. Freight is a supportive employer with a history of developing people in the Freight sector. Join them as a Freight Export Administrator Apprentice and gain hands-on experience, industry qualifications, and a clear path to career progression. Don’t wait for the closing date – we’ll hire as soon as we find the right candidate. Apply now!

Wage

£17,000 a year

Check minimum wage rates (opens in new tab)

Training course
International freight forwarding specialist (level 3)
Hours
Monday to Friday 9am to 5pm.

40 hours a week

Start date

Monday 13 October 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Prepare Export Documentation
    Create and check essential documents such as invoices, packing lists, and certificates of origin
  • Book Shipments
  • Arrange transport with shipping lines, airlines, or road freight carriers to meet delivery deadlines
  • Track and Monitor Shipment
  • Use tracking systems to monitor the movement of goods and provide updates to customers
  • Liaise with Clients and Suppliers
  • Communicate with customers, overseas agents, and suppliers to coordinate export processes
  • Customs Clearance Support
  • Assist with the preparation of customs declarations and ensure compliance with export regulations
  • Data Entry and System Updates
  • Input accurate data into freight forwarding systems and maintain shipment records
  • Handle Customer Queries
  • Respond to enquiries professionally, keeping clients informed throughout the shipping process
  • Ensure Compliance
  • Follow international trade laws, Incoterms, and export control regulations
  • Work with Internal Teams
  • Collaborate with sales, warehouse, and operations teams to ensure smooth export flow
  • Learn Industry Processes
  • Gain knowledge of global logistics, documentation requirements, and freight forwarding best practices

Where you'll work

Hanson Yard
Botany Way
Purfleet
RM19 1SR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

SKILLS OFFICE NETWORK LTD

Training course

International freight forwarding specialist (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Select freight forwarding services based on customer requirements, taking into account country specific factors, delivery times and modes.
  • Use generic or bespoke ICT systems in order to enter and monitor data on importing or exporting goods.
  • Book, plan and monitor international shipments, using manual or ICT systems, in accordance with the rules and regulations that apply to that area of the world and to the goods consigned.
  • Prepare a customs declaration to a national standard, or give custom clearance instructions to a third party.
  • Use data systems to submit the information required by customs authorities as part of the management of the international movement of goods.
  • Produce freight costings and invoices in line with Incoterms, customer profile or sales contract.
  • Identify and source data from customers, systems or colleagues.
  • Identify and resolve problems in line with responsibilities.
  • Create and maintain productive working relationships with internal and external customers.
  • Adapt communication based on the situation and the audience.
  • Identify problems outside of limits of responsibility and escalate within company policy.
  • Communicate in writing, preparing communications on technical matters.
  • Communicate with others verbally, including internal and external customers.
  • Air. Use and adapt terminology appropriate to the air freight industry.
  • Air. Select and use documentation appropriate to the air freight industry.
  • Ocean. Use and adapt terminology appropriate to the ocean freight industry.
  • Ocean. Select and use documentation appropriate to the ocean freight industry.
  • Road. Use and adapt terminology appropriate to the road freight industry.
  • Road. Select and use documentation appropriate to the road freight industry.
  • Select freight forwarding services based on customer requirements, taking into account country specific factors, delivery times and modes.
  • Use generic or bespoke ICT systems in order to enter and monitor data on importing or exporting goods.
  • Book, plan and monitor international shipments, using manual or ICT systems, in accordance with the rules and regulations that apply to that area of the world and to the goods consigned.
  • Prepare a customs declaration to a national standard, or give custom clearance instructions to a third party.
  • Use data systems to submit the information required by customs authorities as part of the management of the international movement of goods.
  • Produce freight costings and invoices in line with Incoterms, customer profile or sales contract.
  • Identify and source data from customers, systems or colleagues.
  • Identify and resolve problems in line with responsibilities.
  • Create and maintain productive working relationships with internal and external customers.
  • Adapt communication based on the situation and the audience.
  • Identify problems outside of limits of responsibility and escalate within company policy.
  • Communicate in writing, preparing communications on technical matters.
  • Communicate with others verbally, including internal and external customers.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English Language or Literature (grade 5 (C) or above (or equivalent))
  • Mathematics (grade 5 (C) or above (or equivalent))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Customer care skills
  • Administrative skills
  • Number skills
  • Logical
  • Team working
  • Initiative

About this employer

W. I Freight is a friendly, family run freight-forwarding business based in Purfleet. We specialise in shipping commercial and personal effects to the Caribbean.

https://www.wifreight.com/ (opens in new tab)

Company benefits

Private Healthcare.

After this apprenticeship

On completion of the apprenticeship there is the potential of a permanent role and a long-term career in the Freight and Logistics industry.

Ask a question

The contact for this apprenticeship is:

SKILLS OFFICE NETWORK LTD

The reference code for this apprenticeship is VAC1000342425.

Apply now

Closes in 14 days (Wednesday 1 October 2025 at 11:59pm)

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