Office Administrator Apprenticeship
OAKLAND BE LIMITED
STOKE PRIOR (B60 4FE)
Closes in 15 days (Tuesday 30 September 2025 at 11:59pm)
Posted on 15 September 2025
Contents
Summary
Oakland BE Ltd work throughout the UK delivering varied construction projects. As a Business Administration Apprentice, you will have the opportunity to become a key member of our small team.
- Wage
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£14,722.50 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
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9am to 5pm, Monday to Friday, half an hour lunch break.
37 hours 30 minutes a week
- Start date
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Sunday 5 October 2025
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Roles & Responsibilities:
- Undertake office administration to contribute to the smooth running of the business.
- Become proficient in internal processes, using Sharepoint, Sage and Excel, sharing good practice throughout the business. Encourage efficient use of IT systems by others.
- Obtain quotations from suppliers for labour, materials and plant hire as necessary, liaising with the Project Managers and Site Managers where appropriate.
- Raise Purchase Orders in accordance with the established process. Work with the Project Team to ensure materials are delivered timely and purchased cost effectively. Highlight any issues relating to cost or delivery to the relevant staff.
- Maintain the approved suppliers and subcontractors schedule, issue packs to prospective new suppliers. Update insurance documents as required.
- Maintain the plant hire log and issue to staff on a weekly basis.
- Assist with completion and return of new client Pre-Quotation Questionnaires as and when required.
- Support the Project Managers and Directors with ad hoc project administration.
- Create project template files as new projects are won. Move files into tender and archive as appropriate.
- Maintain the live projects gant chart, ensuring the information is current.
- Prepare Operation & Maintenance Manuals for review, ensuring deadlines are met as directed by the Project Managers.
- Assist the project team with creation of site Health & Safety files and site sundries as required in advance of project start dates.
Where you'll work
UNIT A
SWALLOW COURT
SAXON BUSINESS PARK
STOKE PRIOR
B60 4FE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
HEART OF WORCESTERSHIRE COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
One day a month at the Worcester campus.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Number skills
- Logical
- Team working
- Initiative
- Non judgemental
Other requirements
This is an apprenticeship role, so you will need to balance work responsibilities with study and training. Some tasks may be repetitive but are essential for building strong admin skills. You will be working in a fast-paced environment where priorities can change quickly, so attention to detail, accuracy and commitment to completing the programme are key.
About this employer
Oakland BE work in the built environment, providing a comprehensive service to our clients across the spectrum. Our services include everything from initial project cost evaluation, through to design, planning and construction. We have a proven track record of completing commercial, medical and industrial fit outs, as well as new build projects. We work nationwide on projects working with end users/occupiers, developers, property companies and surveyors.
After this apprenticeship
On successful completion of your apprenticeship, you will potentially have the opportunity to progress within the business, take on greater responsibilities, and work towards promotion.
There is scope for career growth and development within the company.
Ask a question
The contact for this apprenticeship is:
HEART OF WORCESTERSHIRE COLLEGE
Erica Swingell
eswingell@howcollege.ac.uk
The reference code for this apprenticeship is VAC1000341938.
Apply now
Closes in 15 days (Tuesday 30 September 2025 at 11:59pm)
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