Personal Assistant and Team Administrator Apprentice
MAXIM EYES (UK) LTD
SUTTON (SM1 1EZ)
Closes in 23 days (Sunday 26 October 2025 at 11:59pm)
Posted on 2 October 2025
Contents
Summary
Recruiting for a confident and well-organised Team Administrator to give support to the CEO and the Property Management Team. This position will enable you to work efficiently and effectively across a wide range of operations, both internally and externally and provide opportunities for personal and professional development.
- Wage
-
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 09:00- 17:30 (1/2 hour unpaid lunch).
There will also the chance to work remotely on occasions.
40 hours a week
- Start date
-
Wednesday 29 October 2025
- Duration
-
1 year
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organising meetings and appointments.
- Booking and arranging travel, transport and accommodation.
- Organising events.
- Ordering materials needed by the team.
- Tea/coffee requests
- Reminding the manager/executive of important tasks and deadlines.
- Typing, compiling and preparing reports.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Organising the CEO's personal commitments, including travel or childcare.
Where you'll work
3RD FLOOR
56-58 HIGH ST
SUTTON
SM1 1EZ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
DAVIDSON TRAINING UK LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Full on-the-job and off-the-Job training will be delivered supported by our Training Provider – Davidson Training UK Ltd.
- All training will be carried out within the workplace during working hours.
- Full training will be given leading to a recognised Business Administrator Level 3 Apprenticeship Standard.
- Level 2 Functional Skills in English and mathematics (if you already do not hold the equivalent).
Requirements
Essential qualifications
GCSE in:
- English (grade 4-9 or A*-C)
- Maths (grade 4-9 or A*-C)
Desirable qualifications
A Level in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Problem solving skills
- Administrative skills
- Number skills
- Team working
- Non judgemental
- Polite
- Enthusiastic and positive
- Excel skills
- Confident & outgoing
- Professional telephone manner
- High level organisation skills
- Proactive working manner
- Motivated
Other requirements
A Personal Assistant is ideal for someone who enjoys organising and thrives in a fast-paced environment. You need to have a positive approach towards your work, be flexible, hardworking, punctual, reliable, able to multitask, be calm, professional and be personable.
About this employer
The Maximeyes Group, established in 2004, has evolved to encompass companies within Utilities, Recruitment and Property Sectors.
After this apprenticeship
The career path for a Personal Assistant is an exciting one. If you prove you are good at your job, excel in organising and multitask brilliantly, you will reap the benefits of your hard work with a permanent role at the end of your apprenticeship!
Ask a question
The contact for this apprenticeship is:
DAVIDSON TRAINING UK LIMITED
Gemma Barr
gemmabarr@davidsontraining.com
07399586723
The reference code for this apprenticeship is VAC1000341447.
Apply now
Closes in 23 days (Sunday 26 October 2025 at 11:59pm)
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