Business Administrator Apprenticeship
PERRY HALL MULTI ACADEMY TRUST LTD
Wolverhampton (WV10 8NZ)
Closes in 27 days (Wednesday 8 October 2025 at 11:59pm)
Posted on 10 September 2025
Contents
Summary
This is a fantastic opportunity to work for a Multi-academy trust within a school setting as an administrator. You will have various responsibilities and tasks within the role, including office administration, document and data handling, and more. You will complete a Level 3 business administrator apprenticeship.
- Wage
-
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday.
Hours to be confirmed upon successful appointment or interview.
37 hours a week
- Start date
-
Friday 10 October 2025
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Support with the day-to-day operation of the office, acting as first point of contact both face-to-face and over the telephone, responding to any enquiries with accurate and relevant information, ensuring information is passed on to the relevant person where appropriate.
- Provide administrative support using a variety of ICT packages and office equipment to provide timely and accurate document processing to support the Leadership Team, producing letters to key stakeholders, making appointments and managing diaries.
- Support the wider Finance & HR functions within the Trust central team.
- Update manual records and computerised management information systems ensuring accurate data input.
- Store, distribute and replenish equipment and materials, which may involve checking stock deliveries and referring any queries to line manager to ensure availability to colleagues when required.
- Support during events by taking bookings, greeting visitors and providing hospitality and refreshments as requested.
- Ensure all administrative tasks around trips and residentials are completed.
- To support in the administration of staff recruitment working within Trust procedures.
- Ensure that safeguarding procedures for visitors to schools are upheld, e.g. checking for DBS, signing in etc.
- To adhere to and comply with all Trust and individual school policies relating to safeguarding, health and safety and security, confidentiality and data protection. Report all concerns to the appropriate person (as named in the policy concerned).
Where you'll work
Berrybrook Business Suite
Berrybrook Primary
Greenacres Avenue
Wolverhampton
WV10 8NZ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
WALSALL COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Business administrator level 3 apprenticeship standard.
- Weekly off-the-job training.
- Bi-weekly virtual/blended learning session with assessor coach.
- Functional skills if required.
Requirements
Essential qualifications
GCSE in:
- English (grade 4 or above)
- Maths (grade 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Team working
- Initiative
- Patience
Other requirements
DBS check will be required after appointment.
About this employer
With the intention to seek more autonomy and control over the school budget and services, Perry Hall Primary School converted to an academy on the 1st of July 2013. At the same time, Perry Hall was delivering school to school support to Berrybrook Primary following a subsequent request from their local governing body, who later in April 2014 joined the trust, officially making it Perry Hall Multi-Academy Trust (PHMAT). We are a growing, primary-only multi-academy trust, currently comprising of ten schools within the areas of Wolverhampton, Staffordshire, Worcester, Dudley and Sandwell. The management of the MAT is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Detailed objectives and action plans for the forthcoming year are contained within each individual school’s improvement plan and the key priorities have been identified as achievement, leadership and quality of teaching.
After this apprenticeship
The opportunity to gain permanent employment and to other roles within the trust and school setting.
Ask a question
The contact for this apprenticeship is:
WALSALL COLLEGE
Eleana Ewins
eewins@walsallcollege.ac.uk
01922 688544
The reference code for this apprenticeship is VAC1000341347.
Apply now
Closes in 27 days (Wednesday 8 October 2025 at 11:59pm)
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