Event Assistant Apprentice

IMPERIAL COLLEGE OF SCIENCE, TECHNOLOGY AND MEDICINE

London (2 available locations)

Closes in 15 days (Sunday 7 September 2025)

Posted on 20 August 2025

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Summary

Excited about the opportunity to deliver world-class events within a world-leading organisation? Looking for your first big role where you can earn while you learn? Then join our team and support the planning, coordination, and delivery of a diverse range of events at Imperial College London.

Wage

£29,199 a year

Check minimum wage rates (opens in new tab)

Training course
Event assistant (level 3)
Hours
Monday to Friday 9.00am to 5.00pm

35 hours a week

Start date

Wednesday 1 October 2025

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The apprentice will work closely with experienced event management professionals, communications and marketing specialists to support the development and delivery of a wide range of events, from small meetings through to major conferences. They will learn about events management at Imperial and elsewhere across the industry. Key training areas will include: 

  • Event planning and administration
  • Supplier and stakeholder engagement
  • On-site event delivery
  • Marketing and communication support
  • Financial administration
  • Health, safety and compliance

Where you'll work

You can select which locations you want to apply for in your application on Find an apprenticeship.

This apprenticeship is available in these locations:

  • Imperial College, London, SW7 2AZ
  • Media Works Building, 191 Wood Lane, London, W12 7FP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

JGA LIMITED

Training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Operational: Use software packages to create word processing and spreadsheet documents.
  • Operational: Contribute to reports, event project plans and written presentations for clients
  • Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Operational: Show careful attention to regulations and internal policies.
  • Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
  • Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
  • Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
  • Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English (grade 9 - 4)
  • Maths (grade 9 – 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Team working

Other requirements

You will be an enthusiastic learner who is keen to develop a career within events management.

About this employer

Imperial College London is the UK’s only university focused entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world. We work in a multidisciplinary and diverse community, harnessing science and innovation to tackle the big global challenges our complex world faces. It’s our mission to achieve enduring excellence in all that we do for the benefit of society– and we are looking for the most talented people to help us get there.

https://www.imperial.ac.uk/ (opens in new tab)

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

On completion of the programme, you will have highly sought-after experience of event management, as well as a nationally recognised qualification. Whether you remain with us at Imperial to develop your career in the Higher Education sector or move into another sector, you will be a qualified, early-career event professional. 

Ask a question

The contact for this apprenticeship is:

JGA LIMITED

apprenticeships@imperial.ac.uk

The reference code for this apprenticeship is VAC1000338162.

Apply now

Closes in 15 days (Sunday 7 September 2025)

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