Purchasing Administration Apprenticeship

Summary

Fantastic opportunity to work for a prestigious company who manufacture energy efficient and low maintenance windows and doors. As part of your role you will be, booking goods in, filing delivery notes, running over due reports, raising purchase orders, an exciting and varied role.

Wage

£15,704 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday 8.30 to 4.30 with 30 minutes for lunch.

40 hours a week

Start date

Tuesday 9 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Delivery Notes:

Book goods in
Raise discrepancies and following up
Review Invoice quantity discrepancies
File delivery notes

Overdues:

Running overdue reports
Expediting overdues
Raising notifications to business based on supplier overdues

Stock Checks:

Support business with annual stock check
Update stocks based on routine stock checks
Ensure routine stock checks completed

Purchase Orders:

Raise Purchase orders for stock items using Stock ordering package
Raise bespoke orders for customer jobs

Order confirmations:

Review accuracy of order confirmations
Align supplier or business based on order confirmations

Part code maintenance:

Update part codes with correct lead times, MOQs, prices as required
Update categorisations and suppliers as required

Corrective Actions:

Investigate reasons for stock inaccuracies and raise IT requests as required (Bill of Material Maintenance)

Routines & Procedures:

Complete daily procedures, e.g., allocate stock

Personal Specification:

4/C+ in maths and English GCSEs
IT literate – Word and Excel
Organised
Good attention to detail
Excellent communication skills

Where you'll work

Huxley Close
Park Farm South
Wellingborough
Northamptonshire
NN8 6AB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

STARTING OFF LIMITED

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Adminstration
Remote training delivery
Onefile
VLE
6 hours of dedicated training time every week

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative

About this company

Set up in 1979, our client has grown over the past 4 decades to become one of the UK’s largest manufacturers of energy efficient and low maintenance windows & doors. They are now looking for an apprentice to provide an effective and efficient administrative support to the Purchasing department, ensuring that the Production department is fully supported with the required stock.

After this apprenticeship

Possible full time permanent position upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

STARTING OFF LIMITED

Sophie Charalambous

sophie.charalambous@startingoff.co.uk

The reference code for this apprenticeship is VAC1000328219.

Apply now

Closes on Tuesday 26 August 2025

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