Bid & Proposal Coordinator Apprentice

Summary

The Bid & Proposal Coordinator is responsible for the successful co-ordination of tenders in accordance with agreed company processes and best practice methodologies. The Bid & Proposal Coordinator plays a crucial role in supporting the Bid Writer and Bid Manager to ensure the timely completion of tenders.

Wage

£21,000 a year

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You will receive above average apprenticeship salary plus annual review and discretionary annual bonus,

Training course

Bid and proposal co-ordinator (level 3)

Hours

Monday to Friday 9am to 5:15pm with 1 hour lunch.

36 hours 30 minutes a week

Start date

Monday 1 September 2025

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The Bid & Proposal Coordinator is responsible for managing and coordinating all incoming Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations within the Bid Team
This is a vital role that requires excellent planning, communication, and administrative skills
The Bid & Proposal Coordinator is responsible for maintaining and expanding a database of pre-written content to improve proposal quality and Bid Team productivity

Where you'll work

3 Devon Way
Birmingham
B31 2TS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

RHG CONSULT LTD

Your training course

Bid and proposal co-ordinator (level 3)

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What you'll learn

Course contents

Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
Ability to meet defined deadlines and set own milestones to manage workload
Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
Ability to meet bid submission deadlines according to guidelines / instructions
Logging and capture of all proposal data in central repository
Able to maintain a healthy work life balance and understand the reasons why it is important to do so
Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
Ability to proof read with an eye for detail
Good creative writing skills and good grammar/authoring
Collate proposal documents using library/information stores, search engines/corporate directories
Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
Liaise with sales/legal/finance teams and other virtual team members as necessary
The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
Build rapport and trust

Your training plan

Bid and proposal co-ordinator level 3
The apprenticeship is suited to individuals with a broad scope of responsibilities and exposure to a wide range of tasks.
In addition to the apprenticeship, on completion of the apprenticeship, individuals will be eligible for membership of the Association of Bid and proposal Management Professionals (APMP)

Requirements

Essential qualifications

GCSE in:

English & Maths (grade 5)

Desirable qualifications

A Level in:

Any (grade Pass)

BTEC in:

Any (grade Pass)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Administrative skills
Logical
Team working
Creative
Initiative

About this company

We are part of Howden and proud to be a leading UK professional services consultancy at the forefront of risk, pensions, investment and insurance. With a team of more than 1,800 people across 10 offices, we work to deliver on our promise, and we ensure the highest levels of trust, integrity and quality through our purpose and behaviours. As a “Best Companies Top 100 Best Large Companies to work for in the UK” and being recognised as one of the 'best places to work in the UK' in 2024, people who join us tend to stay, thriving in a professional learning environment and caring, inclusive, friendly culture.

https://www.barnett-waddingham.co.uk/ (opens in new tab)

Company benefits

25 days holiday, private medical, and you'll have access to a range of discounts, including gym memberships, cinema & restaurant vouchers & more. Fresh fruit, hot and cold drinks are provided free of charge in all of our offices.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

There are lots of opportunities to develop beyond your apprenticeship – these can include progressing through the business area you completed your apprenticeship in or transferring to a different business area. You will be encouraged to continue to study and develop your skills if you wish to do so.

Ask a question

The contact for this apprenticeship is:

Barnett Waddingham

Jackie White

jackie.white@barnett-waddingham.co.uk

The reference code for this apprenticeship is VAC1000327439.

Apply now

Closes on Friday 1 August 2025

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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