SHEQ Administrator Apprentice

Summary

This is an exciting opportunity for a highly motivated and organised individual to begin a structured career in Safety, Health, Environment and Quality (SHEQ). As an Apprentice SHEQ Administrator, you will support key compliance processes across the business.

Wage

£15,999.88 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday, 8:00am to 4:30pm, with 1 hour lunch.

37 hours 30 minutes a week

Start date

Friday 1 August 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

You will support the SHEQ Manager in a structured and supervised environment, with responsibilities including:

Supporting the review and maintenance of the General Management System (GMS).
Assisting with document control, data entry, and the digital filing of audit reports, training records, and certificates.
Helping to prepare and distribute RAMS packs for live projects
Supporting the administration of fire door tracking, temporary works documentation, and associated registers.
Liaising with engineers, subcontractors, CDM consultants, manufacturers, and clients to collect and coordinate SHEQ documentation.
Learning about safe systems of work and how they are developed for live construction sites.
Gaining knowledge of the environmental aspects of construction, including waste management and pollution control.

Development & Progression (Advanced Training – Stage 2) As your confidence grows, you will begin to undertake more technical tasks with close guidance, including:
Attending supervised site visits to observe and support SHEQ inspections.
Gaining an understanding of CDM regulations and their application to project delivery.
Reading and helping to produce H&S documents, Construction Phase Plans (CPPs), Construction Environmental Management Plans (CEMPs) and site noise assessments.
Assisting in the review and actioning of arboriculture and environmental surveys.
Supporting with updates to live project site plans, risk registers and impact assessments.
Building the skills to contribute to continual improvement and compliance with ISO 9001, ISO 14001 and ISO 45001 standards.

Where you'll work

Unit 2 Churchill Court
Hortons Way
Westerham
TN16 1BT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

LONDON SOUTH EAST COLLEGES

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

More training information

Provider:

Bromley College of Further and Higher Education

On programme Training:

Level 3 Business Administrator Apprenticeship Standard
Level 2 Functional Skills in maths and English
Institute of Apprenticeship Certificate
End-Point Assessment (EPA)

EPA:

Knowledge training test
Skills test
Oral questioning - underpinned by portfolio

Requirements

Essential qualifications

GCSE in:

Maths and English (grade A*-C / 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Patience
Multi-tasking

Other requirements

Smart-Casual workwear – no sports trainers, clothing/tracksuits.

About this company

At Ensigna Construction, we don’t just build—we deliver excellence. Since 2006, we have established ourselves as a trusted SME, providing design & build, refurbishment, fit-out, and planned & reactive maintenance services across the public, private, and commercial sectors. Based in South East London, we are an accredited Chartered Institute of Building (CIOB) company, recognised for our high-quality standards, safety-first approach, and commitment to sustainability.

https://ensigna.co.uk/ (opens in new tab)

After this apprenticeship

Upon successful completion, the apprentice may be offered a permanent role as a SHEQ Assistant with a clear progression pathway, including:

Further qualifications such as IOSH Managing Safely or NEBOSH.
Ongoing mentoring and training from the SHEQ Manager.
Future career routes include SHEQ Coordinator, H&S Advisor, or Environmental Officer.

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