Events Assistant Apprentice

UNIVERSITY OF BRISTOL

Bristol (BS1 5QD)

Closes in 13 days (Monday 30 June 2025 at 11:59pm)

Posted on 16 June 2025

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Summary

To provide basic administrative support with minimal supervision to the Global Engagement Civic and Alumni Engagement Office, covering short-term work, assignments, events, or assisting with general team admin. Additionally working towards a Level 3 qualification via assessments and joint sign-off from the University and tuition provider.

Wage

£23,414 a year

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Training course
Event assistant (level 3)
Hours
Monday- Friday 9.00am- 5.00pm May work evenings and weekends

35 hours a week

Start date

Monday 11 August 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Using University IT systems, enter data to relevant databases, ensuring information is checked for errors
  • Provide basic administration support such as filing, filling envelopes, mailing out, photocopying, scanning forms
  • Collation of packs for internal and external distribution following basic instruction
  • Receiving telephone calls/emails and issuing standard guidance, responding to basic queries and taking messages within prescribed standards
  • Prioritise work to ensure essential work is completed at correct intervals e.g. preparing for meetings and functions
  • Send calendar invites as required and book refreshments for colleagues and visitors
  • Arrange meetings as directed for colleagues and visitors
  • Liaise with visitors and divisional colleagues to receive and pass on information in a courteous manner
  • Make basic decisions regarding work order and daily requirements
  • Solve basic problems that occur on a daily/regular basis, using pre prepared responses or material
  • Undertake internal training as required

Where you'll work

31 Great George Street
Bristol
BS1 5QD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

SOUTH WEST ASSOCIATION OF TRAINING PROVIDERS LIMITED

Your training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Operational: Use software packages to create word processing and spreadsheet documents.
  • Operational: Contribute to reports, event project plans and written presentations for clients
  • Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Operational: Show careful attention to regulations and internal policies.
  • Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
  • Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
  • Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
  • Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Your training plan

Event Assistant Level 3 Apprenticeship Standard 

Requirements

Desirable qualifications

GCSE in:

  • English (grade C/4)
  • Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Team working
  • Initiative

About this company

Bristol University is one of the most popular and successful universities in the UK, ranked 54th in the world in the QS World University Rankings 2025. https://bristol.ac.uk/inclusion/diversify-your-workforce/join-us/ (opens in new tab)

https://www.bristol.ac.uk/ (opens in new tab)

After this apprenticeship

  • Whilst a permanent role cannot be guaranteed the majority of apprentices gain open ended employment

Ask a question

The contact for this apprenticeship is:

UNIVERSITY OF BRISTOL

Niah Rhoden-Edwards

uob-apprenticeships@bristol.ac.uk

The reference code for this apprenticeship is VAC1000326332.

Apply now

Closes in 13 days (Monday 30 June 2025 at 11:59pm)

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