Apprentice Office Manager

Summary

Hunter Projects Limited have a fantastic opportunity to join their small friendly and supportive team as an Office Manager Apprentice. This role will mean that you are responsible for a range of administrative and accountancy tasks.

Wage

£28,000 a year

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Salary negotiable to be reviewed after 3 months.

Training course

Business administrator (level 3)

Hours

Monday - Friday, 8.30am - 5.00pm

40 hours a week

Start date

Monday 14 July 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Monitoring/Actioning all emails to Accounts and Sales addresses
Answering the telephone and redirecting calls, ordering materials
Ordering office stationery and staff uniform
Organise fuel cards for vehicles, purchasing vehicle tax
Manage Mersey Gateway, Mersey Tunnel, M6 toll and London Congestion charges for all vehicles
Responsible for supplies for office kitchen and meter readings/utility bills
General accounts Using Sage 50 Accounts/Sage Projects - Use of Share point Excel spreadsheets to manage all works
Purchase ledger, Sales ledger, Projects, bank payments and bank reconciliation, reconcile supplier statements and payments. Staff expenses and petty cash
Sage Payroll - Weekly and Monthly payroll. NEST pension administration, CIS Sub-contractor verification and payments. Administration for P11d benefit for private use of company vehicles
Reconcile/Submit all CIS payments to HMRC and issue sub -contractor statements
Reconcile Staff credit card statements
Send customer statements/chase aged debt
Reconcile all Sales and distribute report to managers

Where you'll work

OLD BAKERY
HADLOW ROAD
WILLASTON
NESTON
CH64 2UG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

CHESHIRE COLLEGE SOUTH AND WEST

Your training course

Business administrator (level 3)

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What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The candidate will follow a Level 3 Apprenticeship programme and study towards a full Standard in Business Administrator Level 3
This training will be structured and delivered by Cheshire College - South & West. Relevant GCSE’s in maths and English are required

Requirements

Essential qualifications

GCSE in:

3 other subjects (grade C/4)
English (grade C/4)
Maths (grade C/4)

A Level in:

3 subjects (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Customer care skills
Administrative skills
Logical
Team working

Other requirements

Please consider how you would travel to this work premises.

About this company

Hunters is well regarded for the high quality of its projects. We partner with clients at every stage from concept solutions and budgets to construction, commissioning, and training. Delivering a designed project to the complete satisfaction of the client, either with their agent or with selected agencies of our own, is always our goal. Whilst we have numerous partners, Hunters deliver projects with their own management team. We pride ourselves in delivering in difficult environments whilst always ensuring customer activities are never compromised. One of our greatest strengths is a flexible and prompt response to challenges arising from changing circumstances in customer supply chain and our drive to deliver.

Company benefits

20 days Holiday plus Bank Holidays

After this apprenticeship

Potential to be full time Office Manager upon successful completion

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