Office Administrator Apprentice
Weeks Construction Limited
Clacton on Sea (CO15 4TR)
Closes in 24 days (Friday 11 July 2025)
Posted on 13 June 2025
Contents
Summary
Join our busy office as an Office Administrator Apprentice! You'll support day-to-day operations, learn key admin skills, and gain valuable experience in a professional environment - all while working towards a nationally recognised apprenticeship standard.
- Wage
-
£11,778 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 9am - 4pm, with a one hour unpaid lunch break
30 hours a week
- Start date
-
Monday 14 July 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Schedule works from our maintenance software into operatives diaries
- Check our maintenance software regularly for new jobs and emergencies
- Answer and deal with incoming calls in a polite and professional manner
- Data input
- Filing and general office housekeeping
- Supporting staff with general administrative duties
- Keeping stock levels up to date
- Maintaining a tidy and organised office space
- Learning about and supporting wider business functions as required
Where you'll work
Unit 2
Faraday Close
Clacton on Sea
CO15 4TR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
COLCHESTER INSTITUTE
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- The apprentice will be working towards the Business Administrator Level 3 apprenticeship standard
- Virtual delivery with no formal college attendance
Requirements
Essential qualifications
GCSE in:
maths and English (grade 9-4/A*-C)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
The role will be based at our office in Clacton on Sea and will be desk/computer based. Currently located at Unit 10 Dudley Court, Jessop Close, Clacton on Sea, CO15 4LY but from August 2025 we will relocate to Unit 2 Faraday Close, Clacton on Sea, CO15 4TR.
About this company
We are a quickly expanding construction & maintenance company. You will be joining our small office team. We work in a number of sectors including care, retail and hospitality. This is a very exciting time to be joining our team.
http://www.weeksgroup.co.uk (opens in new tab)
Company benefits
EAP Programme
After this apprenticeship
After completing the apprenticeship, there may be opportunities to progress into a permanent administrative role within the company.
Ask a question
The contact for this apprenticeship is:
COLCHESTER INSTITUTE
Colchester Institute - Apprenticeship Team
ci.apprenticeships@colchester.ac.uk
01206 712043
The reference code for this apprenticeship is VAC1000325373.
Apply now
Closes in 24 days (Friday 11 July 2025)
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After signing in, you’ll apply for this apprenticeship on the company's website.