Workshop Planning & Administration Apprentice

Summary

Start your future with GEA – a global engineering leader! Join our Milton Keynes team as a Workshop Planning & Administration Apprentice and gain real-world experience in a supportive and hands-on setting. Learn from experienced professionals and play a key role in helping deliver sustainable solutions to customers worldwide.

Wage

Competitive

Competitive wage offered

Check minimum wage rates (opens in new tab)

Training course

Business administrator (level 3)

Hours

8:30am - 5.00pm, Monday to Thursday. 8:30am - 4:30pm, Friday.

37 hours a week

Start date

Tuesday 1 July 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Workshop Planning Activities:

Coordinate with customers and internal teams to log and track all incoming workshop jobs.
Maintain and update the workshop schedule, ensuring parts and resources are available.
Monitor equipment availability and flag bottlenecks.
Track job progress and update customers on expected return dates.
Compare actual job costs (time and parts) against estimates.
Use internal systems to report on productivity, utilisation, and equipment use.

Workshop Administration Activities:

Process purchase orders and raise sales documents.
Raise internal and external supplier orders in SAP.
Handle MOD job documentation including ITAR submissions.
Organise returns, exchange parts, and upload job info to tracking systems.
File job documentation and process credit notes if needed.
Manage customs invoices and third-party payments.

Goods In Administration Activities:

Maintain safety stock and packaging material levels.
Check deliveries, book into system, and allocate correctly.
Organise shipping of goods and liaise with relevant departments.
Order workshop and service consumables.
Maintain secure and tidy storage areas.

Where you'll work

Westfalia House
Old Wolverton
Road
Old Wolverton
MK12 5PY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

MILTON KEYNES COLLEGE

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

A Level in:

English (grade 5)
Maths (grade 5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Physical fitness

Other requirements

You will be required to lift heavy objects and therefore need to be physically fit to do so.

About this company

GEA is one of the world's largest suppliers to the food, beverage and pharmaceutical industries. Our portfolio includes machinery and plants, as well as advanced process technology, spare parts and comprehensive services. We are guided by a strong sense of purpose, and our more than 18,000 dedicated employees work hard to improve the sustainability and efficiency of manufacturing processes worldwide.

http://www.gea.com (opens in new tab)

After this apprenticeship

GEA’s global presence and commitment to development mean there may be opportunities to explore international placements, specialist technical roles.

Ask a question

The contact for this apprenticeship is:

GEA MECHANICAL EQUIPMENT UK LIMITED

Katie Bain

Katie.bain@gea.com

07368111073

The reference code for this apprenticeship is VAC1000323779.

Apply now

Closes in 14 days (Friday 20 June 2025 at 11:59pm)

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