Administration Apprentice

Summary

Kickstart Your Career as an Administrator Apprentice! Are you looking to kickstart your career in administration? Do you thrive in a dynamic, supportive environment where your contribution matters? This is a fantastic opportunity to gain valuable experience, develop your skills, and build a solid foundation for your career in administration.

Wage

£16,200 a year

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Actual salary £13,934 per annum (£16,200 full-time equivalent)

Training course

Business administrator (level 3)

Hours

Hours per week: 37 hours per week, Term Time + 1 week inset.

37 hours a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Reception & Administration

Front-facing contact: Greet visitors professionally, manage security (visitor badges), handle incoming calls and mail, and maintain a tidy reception area for both academies.
Administrative support: Assist with general office tasks like photocopying, scanning, filing, shredding, and distributing correspondence. Manage electronic diaries and meeting room bookings.
Information management: Oversee main email inboxes, ensure timely responses, and centralise stationery and office supplies.
Parent/carer support: Help with online system setup (ParentPay, My Child At School).
Site liaison: Coordinate with cleaning and catering staff to maintain academy offices and common areas.
Medical support: Provide First Aid and administer medications.
Admissions Process management: Work with the Office Manager to handle all admissions for both academies.
Record accuracy: Ensure student details (on-roll/off-roll) are correctly updated in the Management Information System.
Webpage maintenance: Collaborate with IT to keep academy admissions webpages current.
Onboarding: Support the Central Admissions Officer with in-year student enrollments and onboarding.
Marketing Material creation: Work with the Trust IT Team to produce marketing materials (leaflets, banners, posters).
Prospectus & profile: Support the PA to Principal with annual prospectus updates and enhancing the academy's local community profile.
Pupil Premium & Free School Meals System support: Assist the College Administrator in ensuring the Free School Meals system operates effectively for both the academy and the Local Authority.

Other Duties

Confidentiality: Maintain confidential records.
Meeting attendance: Attend relevant student pastoral meetings and academy events (Open Evenings, Transition Evenings).
General support: Undertake whole academy administration, oversee pupil medical matters, and provide cover for support staff as needed.

Where you'll work

Minster Road
Sheerness
Not recorded
ME12 3JQ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

LEIGH ACADEMIES TRUST

Your training course

Business administrator (level 3)

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What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Programme delivery type: All modules are delivered as online learning which can be completed at your place of work.

Requirements

Essential qualifications

GCSE in:

English (grade C/4 or Functional Skills L2)
Maths (grade C/4 or Functional Skills L2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Team working

Other requirements

This unique role will be primarily based at Leigh Academy Minster, but will also provide crucial administrative support to the new Snowfields Academy's Minster Campus, which is located on the same site. This offers an exceptional opportunity to gain a vast array of experience across both a mainstream secondary academy and a specialist SEN setting, providing invaluable insight and skill development.

About this company

Leigh Academy Minster is a mixed secondary academy dedicated to delivering an outstanding, comprehensive education. Guided by 'The Minster Way', the academy maintains a calm and focused learning environment by fostering a zero-tolerance approach to negative behaviors. It provides a high-quality, globally-influenced curriculum, encouraging students to achieve their ambitions through academic excellence and respect. The academy blends traditional and digital learning, offering each student a Chromebook for their digital curriculum, alongside a rich array of extra-curricular activities and excellent facilities.

https://leighacademyminster.org.uk/ (opens in new tab)

After this apprenticeship

Elevated Admin Roles: Progress to Executive Assistant (EA), Project Administrator, HR/Finance/Marketing Administrator, or Data Administrator.

Specialist Fields: Move into specific departments like HR, Finance, Marketing, or Project Management with specialised admin support.

Further Education/Apprenticeships: Pursue higher-level apprenticeships (L4+) in Business, Operations, or Management, or a degree.

Supervisory/Management: Become an Office Manager or Team Leader, overseeing administrative functions and staff.

Ask a question

The contact for this apprenticeship is:

LEIGH ACADEMIES TRUST

Kayleigh Forster

kayleigh.forster@connectedhub.co.uk

07514318587

The reference code for this apprenticeship is VAC1000320831.

Apply now

Closes in 14 days (Friday 30 May 2025)

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Please send a Jobtrain application through the link provided and contact us if you experience any issues with this.

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