Administration Assistant Apprentice

Summary

To plan, develop and implement administrative and organisational processes within the school under the general direction or guidance of School Business Manager and other senior staff.

Wage

£13,741 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

35 hours per week between the hours of (7:30am to 4:30pm).

35 hours a week

Start date

Monday 2 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Oversee reception and visitor enquiries
Support the arrangements for school trips and events etc.
Follow the school, procedures and policies at all times
Undertake typing and word-processing and IT-based tasks, including operation of relevant equipment and ICT packages
Provide administrative and organisational support to the school and staff
Undertake procedures including processing of forms, returns
Administration support with finance, payroll and personnel matters
Complete paperwork in relation to the orders, petty cash returns
Monitor and manage stock within an agreed budget, assist with procurement, catalogue resources and undertake audits as required
Provide advice and guidance to staff, pupils and others
Organisational Skills – Ability to multitask, prioritise workloads, and manage deadlines efficiently
Communication Skills – Strong written and verbal communication for liaising with staff, parents, suppliers, and stakeholders
Attention to Detail – Ensuring accuracy in data entry, document processing, and financial records
Interpersonal Skills – Ability to work as part of a team and interact professionally with colleagues and external contacts

Where you'll work

Gwladys Street CP Nursery School
Walton Lane
Liverpool
L4 5RW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

THE LEARNING FOUNDRY LIMITED

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training schedule has yet to be agreed. Details will be made available at a later date.

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience
Physical fitness

About this company

Gwladys Street is a large, friendly, two form entry primary school with capacity for 102 pupils in our Nursery. We are extremely proud of our multi-cultural school. Here, children speak a vast range of different languages and everyone’s cultures and ethnic backgrounds are respected. Gwladys Street is a community school, committed to providing the highest standards of education and a wealth of support for our pupils and parents/carers. We are looking for an apprentice who can work as part of an extended and experienced admin team. This person will need to have a caring nature and passionate about supporting the needs of all pupils to achieve their full potential. You must enjoy working in a fully inclusive school, where the school’s vision of making a real difference to the lives of our children is at the heart of everything we do.

https://gwladysstreet.org/ (opens in new tab)

After this apprenticeship

A permanent position may be considered post apprenticeship.

Ask a question

The contact for this apprenticeship is:

THE LEARNING FOUNDRY LIMITED

Holly Goodwin

Holly.Goodwin@thelearningfoundry.co.uk

07463188974

The reference code for this apprenticeship is VAC1000319675.

Apply now

Closes in 20 days (Friday 30 May 2025 at 11:59pm)

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