Business Administration Apprentice

Summary

We are looking to recruit an Administrator to join our team. A varied role with plenty of opportunity to progress within the school.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

8.00am - 3.30pm (Monday - Friday), 38 weeks per year.

37 hours 30 minutes a week

Start date

Monday 9 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Duties will include but will not be limited to:

Review purchase requisitions and raise purchase orders for equipment and consumables, process invoices accurately, ensuring that bills are paid promptly and records are up to date. Utilise correct ledger codes that accurately reflect the school budget.
Develop and maintain administrative and clerical systems relating to financial records and service contracts to ensure the provision of effective administration services.
Complete all finance journals accurately including credit card expenditure.
Review school policies on The School Bus in-line with the Trust’s schedule and action in accordance.
Manage the schools electronic booking system and timetable for the Wraparound club with daily communication to the relevant staff.
Pursue income generation activities and grant funding applications, including the preparation and submission of bids and other income generating, ensuring opportunities are maximised to support school development.
Liaise with contractors/suppliers concerning the ordering of goods and supply of services to the school. Monitor the service provided to ensure the optimum use of resources and best value, ensuring 3 quotes are obtained where necessary. equipment is uploaded on the system on a regular basis and monthly audits are undertaken.
Provide admin/secretarial support to members of SLT as required, including the school newsletter and staff briefing notes.
To be responsible in liaison with the Principal and Vice Principal for regular update of Website to include update of School Calendar on Website and ensuring that it is fully compliant with statutory requirements and update the School Bus weekly, ensuring that school policies are compliant.

Where you'll work

Newcastle Street
Crewe
CW1 3LF

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

MACCLESFIELD COLLEGE

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This apprenticeship will be delivered in the workplace with no day release to Macclesfield College.

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Team working
Initiative
Willing to learn
follows instructions

About this company

Underwood West Academy is a happy, nurturing school where children enjoy coming to school and taking part in the wide range of exciting and stimulating learning activities we offer. Our text-based curriculum, centred around a love of reading, provides a broad and balanced learning experience for every child as they progress through school. We see every child as an individual learner and pride ourselves on fully meeting their needs and allowing them to fulfil their potentials.

After this apprenticeship

After completion of your apprenticeship, you will potentially have the opportunity to progress onto full time positions within the business.

Ask a question

The contact for this apprenticeship is:

MACCLESFIELD COLLEGE

Macclesfield College

apprenticeship.recruitment@macclesfield.ac.uk

01625410022

The reference code for this apprenticeship is VAC1000318904.

Apply now

Closes in 25 days (Tuesday 3 June 2025 at 11:59pm)

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